Trucking Linehaul - Auditor

Linehaul Auditor Join the Oak Harbor Freight Lines family, where success and tradition meet in a regional trucking story spanning over a century. With 110 years and counting of dedicated service across Washington, Oregon, Idaho, Nevada, Utah, Arizona, and California, we are more than just a company – we are a legacy. The Linehaul Auditor plays a critical role in supporting the accuracy and integrity of the linehaul payroll process. Although the position operates within the Linehaul Department, it works closely with the payroll team and terminal leadership. The primary responsibility of this position is to review linehaul driver mileage, drive time and driver dispatch reports, identify and correct inaccurate pay codes, maintain appropriate documentation, and provide guidance or coaching to help prevent recurring payroll errors. Essential Duties and Responsibilities Run daily linehaul mileage and pay reports and review them for accuracy and completeness. Identify incorrect or questionable pay codes and submit supporting information to the appropriate terminal for review with the driver. Ensure drivers receive information regarding pay corrections and that required acknowledgments are completed timely and retained. Maintain accurate documentation of pay corrections and related communications. Ensure that corrections are made or submitted timely to avoid any delays in accurate payroll entries. Monitor payroll and mileage reports to identify recurring errors, trends, or coding issues. Communicate recurring concerns to the appropriate terminal leadership for review and corrective action. Serve as a resource to new and existing terminal leaders regarding proper payroll coding and linehaul pay practices. Compare linehaul reports with employee timesheets to identify and prevent duplicate payments. Provide clear, professional guidance to drivers and terminal leaders regarding identified pay discrepancies and required corrections. Support the Linehaul Audit Team by answering questions, sharing best practices, and assisting with audit-related activities as needed. Maintain the confidentiality of employee payroll, mileage, timekeeping, and other sensitive information in accordance with company policies and applicable requirements. Maintain complete and accurate audit records, including supporting documentation, correction details, approvals, and driver acknowledgments. Perform other related duties as assigned. Experience, Skills, and Qualifications Required High school diploma or equivalent. At least one year of experience in payroll, auditing, or another role involving a pay-per-mile compensation system. Strong organizational skills and attention to detail. Strong analytical and problem-solving skills, with the ability to identify discrepancies and recognize recurring patterns. Effective verbal and written communication skills. Ability to communicate payroll corrections and discrepancies professionally and with a customer-service mindset. Ability to manage multiple priorities, meet established deadlines, and maintain accurate records. Ability to work collaboratively with drivers, terminal leadership, Payroll, and other members of the Linehaul Department. Ability to analyze detailed information, identify discrepancies, apply established guidelines consistently, and escalate exceptions appropriately. Preferred At least one year of experience in payroll, auditing, or another role involving a pay-per-mile compensation system. Familiarity with transportation terminology, linehaul operations, mileage reporting, and driver pay processes. Working knowledge of AS/400 systems or related payroll and transportation systems. Benefits: Medical, dental, vision – You choose which plan suits you and your family. Single person pays up to 2% of gross income. Entire family pays up to 4% of gross income. 401K match of 100% on the first 5% contribution. Accrue 80 hours of PTO within the first 11 months. Holiday pay after your 90 days. http://www.oakharborbenefits.com/full-time-regular-employees.html Oak Harbor Freight Lines is an Equal Opportunity Employer