Wildfire Administrative Assistant

Division/Department: Resource Management / Forestry - Onsite Location: Fond du Lac Resource Management and Tribal Court Building – As designated Reports To: Wildfire Supervisor Probationary Period: 90 days – Full time; 120 days – Part time FLSA Status: Non-Exempt (hourly) Classification: Non-Child Related CB Driver’s License: Level 1 - Driver’s License Required. Rate of Pay: $17.31 ` $19.47 Valid Driver’s License issued in the US is required. High School Diploma or equivalent is required. Office experience, telephone experience, and knowledge of office machines are required. Experience in purchasing, paying invoices, and maintaining inventory is required. Knowledge of computer applications to include word processing, databases and/or data entry, Spreadsheets and Microsoft Outlook is required. Experience utilizing and maintaining file organization systems is required. Experience in creating a manual or electronic filing system is desired. Meeting NWCG FFT2 qualifications is desired. Operations consist of shift work; seven days a week and on holidays. Ability to communicate effectively orally and in writing is required. Ability to work independently and establish priorities is required. Attention to detail and accuracy is required. Ability to establish professional and harmonious working relationships on all projects and with all parties involved. Subject to drug and alcohol testing in accordance with the Fond du Lac Reservation’s Personnel Policies. Subject to pre-employment and annual background checks. Subject to immunization review and submitted proof of required vaccinations Travel is required. PHYSICAL REQUIREMENTS: Normal physical requirements Files Accomplishment reports for fuels and prevention projects Files and organizes receipts for wildfires, both local and off-unit. Assists the Wildfire supervisor with ensuring invoices for fire suppression are sent in a timely, professional manner Assists Wildfire Supervisor with handling IQCS and CHS statuses of wildfire staff. Is contactable and available to produce copies of files such as receipts, Travel forms, reports, purchasing forms, and other documentation as needed. Assists Wildfire Supervisor with tracking budgets. Takes meeting notes Delivers and picks up supplies and needed or requested. Maintains files regarding equipment readiness and needs Assists the Wildfire Supervisor with documenting wildfire personnel status, availability, time and files. Works with Wildfire supervisor and Fuels Technician to document fuels projects and wildfires with programs such as InForm, NFPORS, ArcCollector, and Survey123 Displays a responsive and professional manner in promptly responding to all requests, complaints, and problems. Recognizes that each employee is a representative of the Fond du Lac Band of Lake Superior Chippewa and is responsible for demonstrating courtesy, respect, and sensitivity to the needs of all others, including visitors and co-workers. Represents the Fond du Lac Band of Lake Superior Chippewa and the department in a positive and professional manner in the community. Required to maintain proper attendance including reporting to work on time in accordance with applicable policies. Maintains a clean and organized work area. Due to changes and modifications in the job from time to time, employees are required to be flexible and assume other responsibilities assigned by management as deemed necessary.