Accounts Payable Specialist

The Accounts Payable Specialist is responsible for accurately processing and maintaining vendor invoices, payments, and financial records for Air Engineers. This role ensures that all invoices are properly authorized, coded, and paid in a timely manner while maintaining positive relationships with vendors and internal departments. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment. Essential Responsibilities Review, verify, and process vendor invoices for accuracy, appropriate authorization, and proper account coding. Prepare and process payments, including checks, ACH transfers, and credit card transactions, ensuring timely and accurate disbursements. Serve as the main point of contact for assigned vendor inquiries, reconcile statements, and resolve discrepancies in a professional and timely manner. Maintain accurate and up-to-date accounts payable files, ensuring proper documentation and compliance with company policies and procedures. Support the accounting team during month-end close by providing necessary documentation and reporting. Committed to being available the last week of the month to assist in monthly close process. Identify opportunities to streamline payables processes and contribute to efficiency and accuracy improvements. Ensure adherence to all internal controls, company policies, and relevant tax and regulatory requirements. Other duties as assigned. Qualifications Minimum Education: High school diploma or equivalent; bachelor’s degree in business or a related field is preferred, not required. Minimum Experience: Previous experience in accounts payable of other accounting functions is desirable. Skills and Competencies: Strong communication and interpersonal skills Excellent customer service skills Ability to multi-task and manage time effectively Proficiency using Microsoft Office Suite Strong organizational skills and attention to detail Job Training: Company Specific Training Required Safety Training Safety Summary Working Conditions: Work is normally performed in an office or warehouse environment with limited exposure to physical risk. Regular working hours with occasional extended hours are associated with this position. Physical Requirements: Speaking, listening, writing, and typing Sitting for long periods of time Bending, squatting, reaching, lifting, and carrying up to 20 pounds Join a Legacy of Excellence at Air Engineers Air Engineers proudly serves as the longest-standing independent Trane Technologies distributor in the United States. Headquartered in Birmingham, Alabama, with four offices across Alabama and six in Florida we bring top-tier HVAC solutions to the communities we serve. As a legacy Mitsubishi partner and a rapidly growing provider of Parts and Supplies, Air Engineers continues to evolve and innovate in service delivery. Our success is built on a foundation of deep industry expertise and a commitment to excellence. What truly sets us apart? Our people and our culture. As a 3rd-generation, 100% family-owned company, we believe that when our team thrives, our customers do too. Our culture is rooted in five core values: Family Attitude Passionate Dependable Fun These values drive everything we do, from how we support our employees to how we serve our dealer clients with creativity, care, and consistency. If you're looking to be part of a company with a rich history, a vibrant culture, and a clear vision for the future, we’d love to connect. Let’s build something great together.