Accounts Payable Specialist

Job Posting Title: Accounts Payable Specialist Job Description: Kansas City, MO | Full-Time | 100% On-Site Help us build what comes next. Master’s Transportation is growing—and we’re building an accounting team ready to grow with us. We’re looking for an Accounts Payable Specialist who enjoys accurate, organized work and wants to help build sound accounting practices, efficient A/P processes, and reliable systems. In this hands-on role, you’ll process vendor invoices, reconcile statements, prepare payments, and support our fleet sales, rental, and service operations. You’ll also help identify practical improvements that make everyday work more consistent and efficient. You don’t need to design the entire accounting function—you do need curiosity, follow-through, and a builder’s mindset. What you bring: At least 2 years of accounts payable experience. Strong accuracy, organization, and multitasking skills. Working knowledge of G/L coding and vendor reconciliations. Confidence with accounting software, Excel, and modern business technology. A collaborative, solutions-oriented approach and willingness to improve how work gets done. Experience in transportation, dealerships, fleet rental, or parts and service is a plus, as are Sage experience and familiarity with Microsoft 365, Teams, and Copilot. Benefits and support: Generous paid leave and 12 paid holidays. Medical, dental, and vision insurance options. Company-paid life insurance and short- and long-term disability benefits. 401(k) with company match. Flexible Spending and Health Savings Accounts. Employee discounts and investment in training and development. Bring your A/P experience, your ideas, and your commitment to doing things well. Help us build a stronger accounting foundation as we grow. Job Title: Accounts Payable Specialist Classification: Hourly Non-Exempt Reports To: Controller Position Type: Full Time Driving Required: No Work Schedule: Monday-Friday, daytime office hours Work Location: Headquarters, Kansas City, MO Job Summary: The Accounts Payable Specialist is responsible for receiving, organizing, recording, and reconciling vendor invoices for Master’s Transportation’s fleet sales, rental, and service divisions. This role ensures invoices are accurately coded, supported by appropriate documentation, and processed for timely payment in accordance with company procedures. The specialist maintains accurate accounts payable records, reconciles vendor statements, resolves invoice discrepancies, and collaborates with vendors and internal teams to support efficient operations and accurate financial reporting. Essential Functions: Receive and process vendor invoices and credits for fleet sales, rental, and service operations. Check invoices against purchase orders, receiving records, and approvals; resolve errors and duplicates. Code invoices to the correct G/L accounts, divisions, departments, and applicable vehicle, inventory, or service records. Use accounting software, spreadsheets, and digital tools to enter transactions, track approvals, and prepare reports. Balance vendor statements with A/P records and resolve missing invoices, credits, and payment differences. Prepare payments for approval, tracking due dates, payment terms, and discounts. Maintain vendor records and tax forms; verify changes to payment information. Work with vendors and internal teams to resolve invoice and payment questions. Manage multiple tasks and deadlines while maintaining accurate, organized records. Assist with month-end and year-end accounting, including unrecorded expenses and A/P balance checks. Maintain supporting records and assist with audits and vendor tax reporting, as assigned. Follow approval and confidentiality requirements, report unusual transactions, and help improve A/P processes. Competencies: Accuracy and attention to detail: Maintains precise financial records and identifies errors or inconsistencies. Business technology proficiency: Confidently uses accounting/ERP systems, Excel, and digital workflows; readily learns new software. Accounting acumen: Understands accounts payable processes, G/L coding, reconciliations, and internal controls. Organization and multitasking: Prioritizes competing demands and meets deadlines without sacrificing accuracy. Analytical problem-solving: Investigates discrepancies, identifies root causes, and follows issues through resolution. Professional communication and integrity: Collaborates effectively with vendors and colleagues while safeguarding confidential information. Supervisory Responsibilities: None Work Environment: This position works 100% on-site in a professional corporate office environment, with regular use of computers and standard office equipment. Physical Demands: While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds. Required Education/Experience/Certifications: High school diploma or equivalent. At least 2 years of accounts payable experience, including invoice processing, vendor statement reconciliation, and payment preparation. Working knowledge of basic accounting principles, general ledger (G/L) coding, and accounts payable internal controls. Experience using accounting or ERP software and Microsoft Excel for data entry, tracking, and reconciliation, including formulas, sorting, and filtering. Demonstrated ability to process invoices accurately, resolve discrepancies, and manage competing priorities and deadlines. Preferred Education/Experience/Certifications: Bachelor’s degree in Accounting, Finance, or a related business field. A/P experience in transportation, dealerships, fleet rental, equipment, or parts and service. Multi-division or multi-location experience with expense allocation and vehicle, inventory, or service job coding. Experience with G/L reconciliations, accruals, journal entries, and month-end close. Sage experience and advanced Excel skills, including lookups and pivot tables. Microsoft 365 proficiency (Teams, Outlook, SharePoint) and familiarity with Copilot/AI tools, including output verification and secure handling of financial data. Experience with vendor W-9s, invoice disputes, approvals, employee expenses, and company credit cards. Travel Requirements: None Safety Sensitive: No Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. AAP/EEO Statement: Master’s Transportation is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws. Master's Transportation is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment. Include shift schedule: Not Included Include budgeted hours: Not Included