Administrative Assistant - Clinic

Who We Are: Cardiovascular Institute of the South, a leading organization dedicated to advancing heart health through innovation and excellence, is part of a national cardiology platform, Cardiovascular Logistics (CVL). Together, we share the same mission to provide our patients with the highest quality cardiovascular care available. Join our team and be a part of an organization that is dedicated to improving patient outcomes and shaping the future of heart health. What We Offer: Choice of three health insurance plans Dental insurance coverage Vision insurance coverage 401(k) with company match and profit-sharing plan Company-paid short-term and long-term disability coverage Company-paid life insurance for you and your family Access to company-provided training and educational resources Eligibility for annual merit-based performance increases Accrued General Purpose Time (GPT) Eight company-paid holidays Special company events, including Christmas parties, Family Day, employee engagement activities, and Spirit Days Complimentary Employee Assistance Program (EAP) for all employees and their dependents About the Role: Provide administrative and clerical support to clinic operations and other departments as needed. Assist with document management, including filing, scanning, copying, retrieving, and preparing documents and correspondence. Perform data entry, reporting, scheduling assistance, and general office support. Maintain office and pantry supply inventory and assist with incoming and outgoing mail. Support meeting preparation, including assembling information packets, duplicating presentations, coordinating meals, and recording meeting minutes as needed. Maintain flexibility in work schedule, with occasional overtime as directed by the Practice Administrator. How You’ll Drive Our Mission Forward: Provide reliable administrative support that helps ensure efficient clinic operations and allows our teams to focus on delivering quality patient care. Assist with preparing schedules, correspondence, reports, and meeting materials using Microsoft Word, Excel, and other software programs. Maintain organized and accurate records, including patient documentation when applicable, in both paper and electronic medical record (EMR) systems. Work collaboratively with the EMR team to maintain documentation quality and support ongoing system development. Maintain patient confidentiality and adhere to HIPAA requirements and the CIS Corporate Compliance Plan. Communicate professionally and cooperatively with physicians, patients, families, coworkers, and external partners. What Makes You a Great Match: High school diploma required. Previous clerical experience, including filing and document management. Working knowledge of Microsoft Word, Excel, Outlook, and general computer applications. Basic accounting knowledge preferred. Strong organizational skills, attention to detail, and the ability to manage multiple assignments and meet deadlines. Effective verbal and written communication skills with the ability to interact professionally with patients, physicians, staff, and external customers. Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information appropriately. Demonstrates initiative, flexibility, teamwork, and a commitment to maintaining a professional and organized work environment.