Administrative Assistant

Administrative Assistant Job Locations US-WI-Milwaukee ID 2026-3581 Category Administrative/Clerical Type Regular Full-Time FLSA Status Non-Exempt Scheduled Hours 40 Workplace Hybrid Overview Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too. The Administrative Assistant is responsible for providing administrative and secretarial support, assisting with special projects and performing a variety of day-to-day duties associated with supporting the retired partners of the firm. In addition, the Administrative Assistant is responsible for providing various administrative and accounting tasks in connection with the Milwaukee Office. Responsibilities Assists with the transition of Active Partner to Retired Partner status, including working with the Director, Administration and Operations and Legal Support Supervisor to establish office space and technology needs and preferences Effectively communicates with retired partners in order to be proactive in completing services which include preparing correspondence, memoranda, documents, forms, class outlines and other projects that may arise Fields calls directed to retired partners, records messages, and coordinates follow-up Monitors email accounts of retired partners upon request Assists lead accounting personnel with tax and other special projects; maintains key year-end dates calendar Provides critical backup support for suite administration, office payments, event logistics, hospitality coordination, administrative monitoring, and various Office Services functions Provides document production services, including the styling and formatting of documents, proofreading for substance, spelling and grammatical errors to ensure an error-free work product Reviews incoming invoices, submits check requests Performs miscellaneous clerical duties which include copying, faxing, retrieving, opening and sorting mail, preparing envelopes and packages for mailing and/or delivery, mail merges and other general offices tasks Schedules meetings and appointments, reserves conference rooms, updates and maintains electronic calendar and contact information and makes travel arrangements Qualifications High School Diploma or GED required; Associates Degree or Bachelor's Degree preferred Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel Minimum of two (2) years administrative or secretarial experience; prior experience working in a legal or professional services setting preferred #LI-Hybrid In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley. -Milwaukee - $52,800 to $73,900 Options Apply for this job online Apply Share Email this job to a friend Refer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Foley offers a comprehensive benefit program which currently includes Paid Time Off; Paid Holidays; Medical, Dental and Vision insurance; 401(k) Retirement; Disability and Life insurance; Adoption Assistance; Backup Care for Dependents. Foley & Lardner LLP is an Affirmative Action/Equal Opportunity Employer/Vet/Disabled About Foley & Lardner: Foley is an Am Law 50 law firm consistently ranked among top-tier practices. With over 1,100 lawyers in 27 offices across the United States, Mexico, Europe, and Asia, our market-leading platform includes Corporate, Intellectual Property, and Litigation. Adding depth to our bench strength, we focus on four primary sectors: Energy, Health Care & Life Sciences, Innovative Technology, and Manufacturing. We look beyond the law to focus on the constantly evolving demands facing our clients and act as trusted business advisors to deliver creative, practical, and effective solutions. For nearly two centuries, Foley has maintained its commitment to the highest level of innovative legal services and to the stewardship of our people, firm, clients, and the communities we serve. While respecting our roots, we’re also continuously looking to modernize all aspects of our business and elevate who we are and what we do, which keeps us focused on the future. Application FAQs Software Powered by ICIMS www.icims.com