Administrative Assistant

Greenberg Gross LLP

Costa Mesa, CAOn-siteFull time

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Pay: $29 to $32; an hour
Location: Costa Mesa, CA
Work style: On-site
Job type: Full time
Posted: Oct 16; 1 day ago

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About the company

Greenberg Gross LLP

Law Practice · 51 to 200 employees

Greenberg Gross LLP is a nationally recognized plaintiff trial law firm representing individuals and families in life-altering disputes against powerful institutions. Founded in 2013, the firm serves clients across California, Nevada, New York, Massachusetts, New Jersey, Illinois, Pennsylvania, and New Hampshire, with a national reach wherever people need us most. We do not believe justice should be limited by geography. When harm occurs, we go where the fight is.

Recognized by U.S. News as one of the nation’s Best Law Firms, Greenberg Gross is known for excellence in high-stakes litigation, securing multimillion-dollar verdicts and settlements against major corporations and institutions. Our trial reputation often drives early resolutions.

Our strength is both our results and our people. Our attorneys are consistently recognized among leading trial lawyers by prominent legal and business publications, reflecting peer respect and sustained excellence.

Every matter is built for trial from day one. Strategy, discovery, and advocacy are shaped with the courtroom in mind, a trial-first approach that powers success in complex, high-profile cases.

Today, we focus on sexual assault litigation, employment disputes, elder abuse, and catastrophic personal injury. These areas share a common thread: abuses of power by institutions entrusted with people’s lives.

Employment cases are deeply personal. Work is identity, stability, and dignity, and misconduct at work can harm far beyond lost income.

We are trauma-informed and client-centered. We listen first, advocate fiercely, and never lose sight of the human story. We are trial-tested, plaintiff-focused, and relentless in the pursuit of justice.

Greenberg Gross LLP on LinkedIn

What you'll do

The Administrative Assistant will provide daily operational and project support to firm leadership and internal teams.
Responsibilities include tracking project timelines, managing correspondence, and maintaining organized files and documents.

What you need

Candidates should have prior experience in an administrative or project coordination role and possess strong organizational and communication skills.
Proficiency in Microsoft Office and the ability to handle sensitive information with discretion are required.

Key skills

Administrative supportProject coordinationOrganizational skillsAttention to detailCommunication skillsMicrosoft OfficeTime managementDocument managementFile maintenanceTask prioritizationConfidentialityInterpersonal skills

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Read the full posting here

ABOUT GREENBERG GROSS Greenberg Gross LLP is a rapidly growing, high-stakes Plaintiff trial firm handling complex litigation across the United States. The Firm is known for exceptional advocacy, sophisticated legal work, high standards, and an unwavering commitment to delivering outstanding results for its clients. Greenberg Gross offers a fast-paced, intellectually rigorous, and collaborative environment for professionals who want to continue growing, take meaningful ownership of their work, and contribute to building the Firm's future. Position Summary Greenberg Gross LLP is seeking a proactive, highly organized, and detail-oriented Administrative Assistant to support day-to-day operations and cross-functional projects across the firm. This role is ideal for someone who thrives on keeping projects, schedules, and information organized, and who enjoys being the person who makes sure things get done. Prior professional services or law firm experience is a plus but not required. Responsibilities Provide day-to-day administrative and project support to firm leadership and internal teams. Track project timelines, deliverables, and action items, and follow up to keep initiatives on schedule. Prepare, organize, and maintain documents and files. Manage correspondence, calls, and follow-up communications professionally and promptly. Support special projects and strategic initiatives as assigned. Perform other administrative and operational duties as needed. Qualifications Prior experience in an administrative assistant, project coordinator, office coordinator, or similar support role. Strong organizational skills and attention to detail, with the ability to manage multiple projects at once. Excellent written, verbal, and interpersonal communication skills. Comfortable taking ownership of tasks and following through independently. Ability to prioritize and adapt in a fast-paced environment. Proficiency in Microsoft Office and comfort learning new systems and software. Ability to handle confidential and sensitive information with discretion. Professional services or law firm experience is a plus, but not required.