Administrative Assistant

Administrative Assistant Rochester, NY We are seeking a dependable and\norganized Administrative Assistant to assist our team with keeping daily office\noperations running smoothly. This role would be required to work in the\noffice 5 days/week. Parking is 100% paid\nfor by the firm and is in a secured parking garage under our building. Responsibilities: Handles incoming/outgoing\n mail – print mailing labels, (USPS, Certified Mail, and FedEx.) weigh for\n postage, filling out certified mail forms, maintaining postage machine,\n sorts/distributes internal mail to individual mail folders. May\n assist with scheduling travel arrangements for firm staff\n as necessary. Responsible for placing all office orders and stocking kitchen and office supplies. Preparing,\n proofing, and formatting of documents, correspondence, memos and reports\n for internal and external use. Ensures accurate and timely preparation of\nletters, correspondence and reports. May\n assist with coordination department calendar needs; scheduling of internal\n and external meetings via Microsoft Outlook. Scanning and electronically filing/organizing\ndocuments into database in a timely fashion. Responsible for greeting clients when they enter\nthe office from the elevator and notify personnel with whom they are meeting with. Assists with coordinating firm/office events and in-office lunches. Managing\n firm’s voicemail box and forwarding as necessary. Requirements: · 2+ years of experience in a similar\nadministrative assistant role is required. Experience in a financial service\ncompany is a plus. · An Associate’s degree or greater is required,\npreferably in a business administration or office technology concentration. · Strong proficiency with MS Office Suite (Excel,\nWord, Outlook and PowerPoint) is required. Word (mail merges) and Excel/spreadsheet and database usage/reporting are highly preferred. Experience\nwith embedding Excel in Word documents and formatting is a plus. A focus on\nword processing and formatting is essential. · Ethics and integrity are essential to this role\nand the firm, the ability to keep client information confidential is a\nrequirement. · A candidate in this role should be professional,\norganized, and detail oriented. The ideal candidate must be deadline focused,\nproactive, possess solid multi-tasking skills, patience, and ability to take directions\nfrom several people. Create your next chapter with Insero. We’re growing, across our\nservices, our teams, and our impact. If you’re ready for new challenges,\nand the opportunity to shape your own career path, this is your chance to do it\nwith a firm that truly walks the talk on culture. Our core\nvalue - Be Passionate About People - guides everything we do. Our culture is\nauthentic, supportive, and recognized. Awards & Recognition: #4\n Best Company to Work For in New York - 2026 (ranked #1 in 2025 & 2024,\n 2022) Best\n Accounting Firms to Work For (2012–2025) #1\n Best Accounting Firm & Most Innovative Workplace (2025 & 2024,\n Rochester Business Journal #4\n Best Places to Work for Career Growth Benefits: We offer competitive salaries, an\noutstanding paid time off program (4 weeks/160 hours), 16 paid holidays, 401(k) plan with firm contributions, tuition\nreimbursement program, 100% employer paid parking, spot bonus program, a\nvariety of different medical plan options along with opt-out dollars if you do\nnot need medical ins coverage. Pay: In the spirit of pay\ntransparency, we are excited to share that the starting pay range for this\nposition is $22.00-$26.00 per hour . Please keep in mind that\nthis range is base pay only and does not consider other components that make up\nthe total rewards package for the position such as eligibility to receive\ndiscretionary spot bonus incentives. This range is a reasonable estimate of the\ncurrent range for this position. Actual compensation is influenced by a variety\nof factors, including but not limited to skills, experience, qualifications,\nand/or education and geographic location. It is not typical for a\ncandidate to be hired at or near the top of the range for their role and\ncompensation decisions are dependent on the capabilities and experience of the\ncandidate. Incentives, if any, depend on various factors, including, without\nlimitation, individual and firm performance. Insero is proud to be\nan Equal Opportunity Employer