Administrative Assistant

Company Information PACCAR is a Global Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture, and customer support of high-quality light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates. PACCAR designs and manufactures advanced diesel engines and provides customized financial services, information technology and truck parts related to its principal business.       Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services — you can develop the career you desire with PACCAR. Get started!   Division Information Kenworth Truck Company   Kenworth Truck Company is the manufacturer of The World’s Best® heavy and medium duty trucks. Kenworth is an industry leader in providing fuel-saving technology solutions that help increase fuel efficiency and reduce emissions. The company’s dedication to the green fleet includes aerodynamic trucks, compressed and liquefied natural gas trucks, and medium duty diesel-electric hybrids.  Benefits ​As a U.S. PACCAR employee, you have a full range of benefit options including:  - 401k with up to a 5% company match  - Fully funded pension plan that provides monthly benefits after retirement  - Comprehensive paid time off – minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time  - Tuition reimbursement for continued education  - Medical, dental, and vision plans for you and your family  - Flexible spending accounts (FSA) and health savings account (HSA)  - Paid short-and long-term disability programs  - Life and accidental death and dismemberment insurance  - EAP services including wellness plans, estate planning, financial counseling and more  - This position is also eligible for a holiday gift Requisition Summary Kenworth Truck Company currently has an opening for an Administrative Assistant, responsible for providing admin support services to the Materials and Maintenance departments, at our manufacturing plant in Renton, Washington. Job Functions/Responsibilities Collect, prepare data and draft reports to satisfy various state, local and federal environmental requirements. Administer the department’s MRO process: create and track department purchase requisitions, ensure open purchase orders are reconciled against purchase requisitions and invoices are received. Contact vendors as required. Administer the department’s records retention effort, ensure records are maintained, labeled, stored and disposed of per PACCAR policy.  Maintain recordkeeping (hard copies and electronically) and archive records for the maintenance and environmental functions. Route mail and reports, maintain office supplies, ensure copier, fax, and printer are operational and maintained. Prepare complex and/or confidential documents, forms, and reports requiring thorough knowledge of department procedures.  Provides information to suppliers or to employees of other departments and division. Receive and screen information from these sources; processes and transmits data.  Establish, sort and maintain appropriate records, files, procedures, and documentation. Establish, sort, maintain and archive packing slips files. Prepare and submit Supplier Compliance through the Vendor Compliance system on issues. Perform receipts in the system associated with receiving corrections issues and UMR resolutions.  Respond to inquiries, screen calls, visitors and letters. Route complex inquiries for appropriate action or provide information as appropriate. Create, print, confirm, and distribute Tool Room purchase requisitions/orders utilizing the MAPCON system. Create, print, confirm and distribute Maintenance and Engineering purchase requisitions/orders utilizing the Maintimizer system. Maintain MRO purchasing files. Close out maintenance work orders in the Maintimizer system as required Qualifications High school diploma or equivalent required. Associates degree desired. 0-1 year professional experience. Team player, able to work with and relate to employees at all levels. Detail oriented and organized with excellent research, analytical, and follow-through skills. Strong PC skills in Microsoft Excel, Word, and Powerpoint skills with ability and willingness to learn additional software applications (MaintiMizer and MAPCON) as required with changing technologies. Microsoft Access knowledge desired. Drive to identify, coordinate, research, and resolve issues with little supervision. Candidate must have strong organizational, proofreading, and written communication skills, attention to detail, and the ability to work several issues at a single time. Additional Information PACCAR is an Equal Opportunity Employer/Protected Veteran/Disability. At PACCAR, we value talent and promote growth and development. We carefully consider numerous compensation factors including your education, training, or experience. The salary range for this role is $54,100-$74,300 annually. Additionally, this role is eligible for the full range of benefit options listed above.  This is a safety-sensitive position, and the pre-employment drug testing includes cannabis testing. Kenworth Truck Company- Renton is an E-Verify employer.  Diversity PACCAR has success with diverse teams of employees working together to achieve excellent results. Having a diverse and inclusive work environment ensures PACCAR has the talent needed to conduct business today and in the future by leveraging different backgrounds, skills, and viewpoints. We believe diversity in the workplace increases innovation, results in better decisions and increases employee engagement.    PACCAR increases awareness through the efforts of global company-wide Diversity Councils and various employee resource groups that support initiatives & activities including multi-cultural events, outreach, mentorship programs, and more. PACCAR has been awarded the Top Company for Women to Work for in Transportation since 2018 by the Women In Trucking Association and Newsweek 2023 America’s Greatest Workplaces for Women.    For more information, please visit our Diversity and Inclusion Commitment page: Diversity and Inclusion (https://jobs.paccar.com/content/Diversity-and-Inclusion/?locale=en_US)