Administrative Assistant

Our Roots The Reno-Sparks Indian Colony represents descendants of three Great Basin Indigenous peoples: the Numu (Northern Paiute), Newe (Western Shoshone), and Washeshu (Washoe). These communities lived in harmony with the land for generations before European contact, following seasonal cycles and forming small, efficient social groups for survival. Each group's name means "The People" in their own language, reflecting their deep cultural identity and connection to the Earth. They maintained strong traditions, respected neighboring tribes, and engaged in trade throughout the region. Today, the Reno-Sparks Indian Colony continues to honor these traditions while supporting the well-being, culture, and future of its tribal community. Your Impact As an Administrative Assistant in Human Services, you'll keep a busy, client-facing office running smoothly while supporting staff with complex, confidential administrative and accounting tasks. This role exists to ensure timely service, accurate records, and dependable coordination across programs. Key responsibilities include front-desk reception; scheduling appointments and travel; building and maintaining filing systems and related databases; logging calls, meetings, and appointments; managing procurement processes, supplies, and equipment; coordinating referrals with RSIC departments and outside agencies; supporting special projects; safeguarding privileged information per Tribal, State, and Federal requirements; and assisting with statistical data collection and required reports. Required qualifications/skills: - High School Diploma/GED - Eligible for RSIC Vehicle Insurance Program - Strong written/verbal English communication - Intermediate/advanced Windows, PowerPoint, and Excel; advanced spreadsheet creation for monitoring and recordkeeping - Ability to track expenditures and produce weekly reports - Knowledge of General Assistance, ICWA, and Social Services; experience with finance procedures, budget monitoring, and grants/contracts Apply to be considered. A Typical Day You start by opening the office, checking messages, and preparing the front area for community members and visitors. As the day moves, you shift between helping walk-ins, updating calendars, and keeping sensitive paperwork organized and secure. Midday often brings quick pivots-covering the office during lunches or meetings, confirming upcoming visits, and ensuring forms and records are ready when staff need them. Later, you may reconcile purchase documentation, update tracking sheets, and pull together numbers for internal and agency reporting. You'll wrap up by reviewing what's scheduled next, confirming any last details, and leaving the workspace set for a smooth start tomorrow. Core Benefits - Medical insurance - Dental insurance - Vision insurance - 401(k) - Life insurance - Paid Time Off Please Note: Hiring preference is provided to qualified members of the Reno-Sparks Indian Colony followed by members of other federally recognized tribes. Reno-Sparks Indian Colony requires any designated candidate to complete a pre-employment criminal background check, drug screen, and confirmation of professional references.