Administrative Specialist - Buttrick Hall
Vanderbilt University
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- Location
- Nashville, TN
- Work style
- On-site
- Job type
- Full time
- Posted
- Nov 6
- 2 days ago
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Career path
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About the company
Vanderbilt University
Higher education · 1,001 to 5,000 employees
What you'll do
- Process all procurement purchases and payments for the Buttrick Hall departments. Serve as point of contact for supplier/vendor registration
- Guide faculty and suppliers through Professional Service Agreement process
- Place orders for departmental supplies
- Process honoraria and travel reimbursements for guests
- Serve as contact for catering and other contractual agreements for departments
- Act as the departmental contact for One Card purchases.
- Assist Administrative Manager with expense tracking and budgeting for events, faculty research funds, co-sponsorships, etc.
- Serve as expense delegate and resource for faculty and students across all departments.
- Maintains an extensive understanding of the university’s expense and procurement policies.
- Assisting with Maymester courses including contracts, travel arrangements, cash advance, expenses, etc.
- Problem solve.
- Additional duties as assigned.
- A High School diploma or GED is required.
- An Associate's Degree or Bachelor's Degree from an accredited institution of higher education is preferred.
- Strong organizational & analytical skills is necessary.
- Resourceful and detail-oriented is necessary.
- Excellent interpersonal written & oral communications skills is necessary.
- Ability to plan, develop, and coordinate multiple projects is necessary.
- Ability to work both as a member of a team & independently is necessary.
- Microsoft Office proficiency (including Word and Excel) is necessary.
- Adobe Professional is preferred.
What you need
- Thorough understanding of University policies and procedures
Key skills
University policies and procedures
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Read the full posting here
The Administrative Specialist is located in Buttrick Hall in the College of Arts & Science at Vanderbilt University and is responsible for assisting with the general administrative duties of the departments. The primary responsibilities of the position include purchasing and procurement, serving as expense delegate, and assisting with contracts. Reporting directly to the Administrative Manager, the Administrative Specialist interacts with many faculty, students, and staff across campus. This position requires a thorough understanding of University policies and procedures.