Associate Analyst, Corporate Events

About the company

Cheniere Energy

Oil & energy · 1,001 to 5,000 employees

What you'll do

• Provide day-to-day administrative and coordination support to the Corporate Events team.
• Assist with the implementation of event plans that align with Cheniere’s business priorities, brand identity, and stakeholder engagement goals.
• Coordinate calendars, planning meetings, deadlines, event documentation, and follow-up activities.
• Prepare and maintain project plans, timelines, checklists, contact lists, agendas, meeting notes, run-of-shows, and post-event records.
• Assist with customer events, conferences, sponsorship activations, operational milestone celebrations, employee engagements, and executive programs.
• Organize event files and maintain accurate documentation in accordance with departmental processes.
• Track open items and follow up with internal teams, vendors, and other stakeholders to help ensure deadlines are met.
• Assist with event logistics, including venue research, room assignments, catering, transportation, security, audiovisual requirements, décor, signage, attendee materials, and guest experience.
• Coordinate travel-related event details, including hotel room blocks, ground transportation, itineraries, and schedules.
• Support venue and vendor sourcing by gathering availability, proposals, pricing, and required documentation.
• Prepare event supplies, materials, name badges, registration lists, signage, gifts, and other event-related items.
• Provide on-site event support, including registration, room setup, vendor coordination, attendee assistance, schedule management, and event breakdown.
• Help ensure timely communication and coordination among internal teams, external partners, venues, and vendors.
• Travel to domestic and international event locations as required, including occasional evenings, weekends, and extended hours based on event schedules.
• Assist with event budgets, purchase orders, invoices, expense documentation, payment tracking, and financial reconciliations.
• Maintain accurate budget trackers and supporting records for assigned events.
• Review invoices for completeness and coordinate corrections or supporting documentation with vendors and internal partners.
• Support contracting and procurement processes while helping ensure compliance with Cheniere’s policies and standards.
• Assist with budget updates, forecasting, and post-event reconciliation.
• Maintain organized vendor, contract, and financial files for each event.
• Utilizing Cvent, assist with the design, development, testing, and publication of registration websites for large events and events that require compliance reporting.
• Maintain attendee records and process registration changes, cancellations, substitutions, and special requests.
• Monitor registration activity and prepare attendance, lodging, transportation, dietary, and other operational reports.
• Help coordinate required compliance information and reporting with the appropriate internal teams.
• Track event attendance, satisfaction, engagement, and post-event feedback.
• Compile event reports summarizing results, participant feedback, budget performance, and lessons learned.
• Maintain accurate event data and assist with reporting and analysis to support continuous improvement.
• Assist with the preparation and distribution of invitations, registration communications, reminders, confirmations, schedules, and follow-up messages.
• Proofread event materials and confirm that dates, times, locations, links, and attendee instructions are accurate.
• Coordinate with the Branding and Communications teams on event materials, signage, presentations, multimedia, and messaging.
• Help ensure event décor, signage, collateral, registration materials, and digital communications align with Cheniere’s corporate identity.
• Maintain current versions of event materials and distribute approved content to the appropriate stakeholders.
• Serve as a day-to-day point of contact for internal clients, attendees, venues, and vendors, escalating decisions and issues to the appropriate Corporate Events team member.
• Schedule vendor meetings, document action items, and follow up on deliverables and deadlines.
• Assist with vendor onboarding, documentation, communications, performance tracking, and supplier database maintenance.
• Partner with departments across the organization to support events that meet a variety of business objectives.
• Provide professional and timely assistance to executives, employees, customers, and external partners.
• Maintain discretion when handling confidential attendee, executive, financial, and business information
• Job is performed in a typical office environment, but is subject to time pressures and constraints, and is often dependent on input from others.
• Job requires travel – requires an up-to-date passport
• Often exposed to stressful situations.

What you need

• Strong attention to detail
• Responsiveness
• Organizational skills

Key skills

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