Business License Administrator

Job DescriptionnThis position performs a variety of professional duties to expedite and coordinate the functions and responsibilities assigned to the City Recorder\'s Office. The work is performed under the direction and supervision of the City Recorder but considerable leeway is granted for the exercise of independent judgment and initiative. The nature of the work performed requires that the Deputy City Recorder maintain effective working relationships with City governmental officials, other City employees, othergovernmental officials, and the public.nApply now and come join our team.nQualificationsEducation & Experience:nnAn associated degree or equivalent from an accredited college or university in public administration, business administration, accounting, or similar related field from an accredited college or university.nTwo (2) years\' experience as a Deputy City Recorder, Recording Secretary, or similar position.nAn equivalent combination of education and experience may be considered.nnCertifications:nnA valid Utah Driver License.nUtah Notary Public certificate is preferred. If the successful candidate is not a current Utah Notary Public then certificate must be obtained within six (6) months of hiring for continued employment.nCMC certification is preferred. If the successful candidate does not have a CMC certification then the certification will become part of the successful candidate\'s annual goals; the program should be completed, with the certification obtained, within five (5) years of hiring.nU.S. Department of State Passport Agent Certification is preferred as this position may serve as City Passport Agent. If the successful candidate is not a current U.S. Department of State Passport Agent then they should be able to qualify for the certification process as outlined by the US Department of State - Bureau of Consular Affairs.nnJob ResponsibilitiesnnProvides technical assistance and support to the City Recorder and acts in their absence.nAssists the City Recorder in compliance of statutory duties, including, but not limited to, the Open and Public Meetings Act, the Government Records Access and Management Act (GRAMA), State and Municipal Election Codes, and maintenance of official City records.nAssists in coordination and preparation of regular public meetings, work sessions, special meetings, and events; prepares and posts agendas and supporting document packets; attends meetings and takes, transcribes, and maintains minutes and recordings, and provides administrative support to the City Council, Planning Commission, boards and commissions.nPrepares, posts, and publishes Public Notices as statutorily required, i.e. the City website and Utah Public Notice Website.nAssists with preparing official correspondence including response to GRAMA record requests.nAssists with records management duties, processing and maintaining records such as contracts, agreements, property records, ordinances, resolutions, and minutes, obtaining Mayor/City Manager signatures, and performing attests and notarization as required.nCodifies Ordinances and updates the City\'s Municipal Code Titles.nWorks with the City Recorder in planning and conducting municipal elections in accordance with City Code, State and Federal law.nAssists with statutory processing of Annexation and Boundary Adjustment applications/petitions.nAssists Land Developers in process of required Bond Agreements and fees (water/impact, engineering and recording), signature and filing (for recording) the finalplat (mylar) and other property records with the Utah County Recorder.nMay serve as a City Passport Agent, completing and maintaining required U.S. Department of State training and certificates.nMay perform the duties of the Business License Administrator in their absence.nnKnowledge, Skills and AbilitiesKnowledge of:nnGeneral municipal government operations, particularly procedures relating to Municipal Clerk.nGeneral office management.nGeneral PC computer operations.nCorrect use of English language and vocabulary.nnAbility to:nnUse logic, accuracy, integrity, and creative thought process to respond independently to questions, requests, and problems.nPrepare clear, concise, and complete meeting minutes and documentation.nAnalyze and interpret laws, codes, administrative procedures, and regulations.nOperate a personal computer using standard or customized software applications appropriate to assigned duties.nUnderstand and follow oral and/or written rules, regulations, policies, and procedures.nProvide good customer service and work professionally, effectively, courteously, and cooperatively with officials, the public, and other employees.nProfessionally and independently prepare official correspondencenCommunicate clearly, concisely, and professionally both orally and in writing.nWork independently and use good judgment to determine best process and methods.nPerform a wide variety of duties and responsibilities with accuracy and speed meeting time-sensitive, legal and procedural deadlines. nnWorking ConditionsThe physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions-including but are not limited to the job functions, qualifications, and competencies listed herein-of this job in the working conditions below. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The successfully candidate must be able to perform under the physical demands and work environment of a typical office environment including but not limited to the following:nnSit at a desk or table to operate a computer and related equipment and to type, read, proofread, interpret, and apply information obtained therefrom.nStoop and/or bend to move items into and between file drawers.nRegularly walk, stand, or stoop.nLift, carry, push, pull or move boxes weighing up to 30 pounds.nLift, carry, push, pull, or move carts of items weighing up to 100 pounds.nWork at a computer for sustained periods of time while maintaining efficiency, attention to detail, alertness, proficiency, and accuracy.nDrive to meetings and appointmentsnnCompensation and BenefitsSalary Range:The full salary range is as follows, please note hiring will normally occur at the Minimum of the range and will not exceed the Midpoint of the range:nMinimum - $48,281/yr.,Midpoint - $59,145/yr.,Maximum - $70,008/yr.;nBenefits:The City offers a competitive benefits package including several health insurance options (one of which has a $0.00 employee premium payroll deduction with Wellness program participation), dental insurance, life and long-term disability insurances, an EAP (including mental health shortterm counseling services) for the whole family, a free Teledoc program for the whole family, monetary incentives for wellness program participation, and a HSA (health savings account) with an Employer match. The City also offers the employee the option to elect to add on Vision, Accident, Hospital, Critical Illness, additional Life Insurance coverage and FSAs (flexible spending accounts).nThe City participates in the Utah Public Retirement System (pension). In addition, the City does not participate in Social Security so no Social Security taxes are deducted from your paycheck. In lieu of the City\'s Social Security contributions, the City contributes 6.2% of salary into a 401(k) retirement plan.nLeave time benefits include 120 hours of paid time off (PTO) accrued annually, 40 hours of shortterm medical accrued annually, and 11 holidays annually. The City also offers flexible work week schedules (all schedules must be approved by the department head).nDisclaimerSuspension of Process, etc.:The City reserves the right to reject any and all applicants, to waive any requirement set forth in this announcement, and to hire anyone as the City Manager or designee deems to be in the City\'s best interest, all subject to legal requirements. Any application in response to this Announcement is at the applicant\'s sole risk and expense. Although the City anticipates hiring one of the applicants responding to this announcement, there is no guaranty that any responding applicant will be hired.nNotes:nnThe City will provide reasonable accommodations as needednnThe City of Saratoga Springs is an equal opportunity employer without regard to race, color, religion, national origin, disability, genetic information, sex or age.