Calendar Coordinator, Centralized Support Unit, Kanabec County

About the company

Minnesota Judicial Branch

Judiciary · 1,001 to 5,000 employees

What you'll do

• Coordinates and maintains centralized Housing, Guardianship/Conservatorship, and Conciliation Court calendars serving eight counties within the Tenth Judicial District.
• Coordinates schedules, assignments, and coverage for two permanent judicial referees and fourteen per diem conciliation referees.
• Works closely with the Chief Judge, Presiding Judge, judicial referees, and county court administration leadership to establish and maintain efficient calendaring practices.
• Evaluates scheduling conflicts, case volume, referee availability, and competing operational priorities; exercises independent judgment to resolve complex scheduling issues.
• Coordinates calendar changes, cancellations, continuances, and coverage needs to ensure continuity of court operations.
• Monitors the status and timeliness of referee orders and related case processing; identifies incomplete, delayed, or potentially inaccurate work and coordinates appropriate follow-up.
• Reviews workflow information, identifies recurring issues or trends, and recommends process improvements and standardized procedures across participating counties.
• Provides operational updates and communicates significant workflow concerns to the CSU Court Operations Supervisor and appropriate leadership.
• Provides guidance and work direction to CSU staff, including coordinating daily priorities, distributing and balancing assignments, monitoring work progress, and reviewing completed work for accuracy and quality.
• Serves as a resource for staff, judicial officers, and court administration on complex calendaring, referee-related processing, and procedural questions.
• Assists with staff training, procedural guidance, recruitment and selection activities, and implementation of consistent workflows.
• Facilitates communication and collaboration among CSU employees, judicial referees, county court administration, and district leadership.
• Provides hands-on backup support to the Mail Hub, including printing, mailing, electronic service, returned-mail processing, and related case-management functions.
• Provides backup court operations support for referee proceedings, including case preparation, courtroom support, case updating, hearing notices, and order processing.
• Provides backup leadership support to the CSU Supervisor, assisting with staff guidance, daily operational needs, and continuity of services for the Centralized Support Unit and Mail Hub.
• Provides backup leadership support to Kanabec County Court Administration, assisting with daily operational questions, staff coverage, and continuity of court operations.
• Balances local county support responsibilities with districtwide calendaring and CSU operational needs.
• High school diploma or equivalent.
• Experience in court operations, including in-court clerking and court calendar planning or management.
• Extensive knowledge of guardianships, conservatorships, conciliation court, and in-court updating.
• Considerable knowledge of court procedures, policies, rules, and local practices related to court operations and the responsibilities of team members.
• Knowledge of the organization, operation, function, and jurisdiction of the court.
• Ability to coordinate complex calendars, schedules, and assignments across multiple counties and competing operational priorities.
• Ability to exercise independent judgment, analyze problems, identify solutions, and make operational decisions with limited direction.
• Ability to provide work direction, balance workloads, monitor work progress, and review completed work for accuracy and completeness.
• Ability to provide training, procedural guidance, and support to employees with varying levels of experience.
• Proficiency in the Minnesota Court Information System (MNCIS) and related court technologies.
• Strong analytical, problem-solving, and organizational skills with the ability to manage multiple priorities and meet deadlines.
• Ability to communicate effectively and collaborate with judicial officers, court administration leadership, employees, and justice partners.
• Ability to establish and maintain effective working relationships while handling high-conflict or sensitive matters with professionalism and discretion.
• Ability to provide exceptional customer service while managing competing demands in a fast-paced court environment.
• Ability to handle confidential information and court records appropriately and in accordance with applicable policies, procedures, and statutes.
• This position is a part of the Centralized Support Unit (CSU) and is physically based at the Kanabec County Courthouse.
• A hybrid work schedule may be available, based on business needs and operational requirements.
• This position supports centralized court operations and judicial referee calendars across all eight counties of the Tenth Judicial District.
• Work is performed in an office setting and may include courtroom responsibilities and on-site support for court operations.
• This position requires the ability to manage multiple competing priorities, exercise discretion, and work independently.
• This position provides guidance and work direction to staff but does not have direct personnel supervisory authority.
• The expected hiring range for this position is $31.84 - $40.59, based on qualifications, with a full future earning potential of $66,482- $102,939 annually
• This position is unrepresented and follows the HR Rules.
• This position is non-exempt under the Fair Labor Standards Act.
• Core business hours are Monday – Friday, 8:00am – 4:30pm. Initial days off: Saturday, Sunday, and Court Designated Holidays.

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