CIS Administrative Assistant for Ph.D. Programs

Get Set for Cumberlands! Join our team of student-focused individuals working together in order to encourage intellectual and spiritual growth, leadership and service. CURRENT STUDENT or EMPLOYEE? Please log into Workday and use the Career Tile to find and apply to jobs from our internal career sites. The School of Computer and Information Sciences is currently seeking a full-time Administrative Assistant for the Ph.D. programs. This position will report directly the School Dean and Program Director for the Ph.D. programs. She/he will perform a broad range of duties to support the needs of the program and department. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Moreover, this position contributes to the fulfillment of the mission of the University in offering quality academic programs with Christian values to students of all backgrounds. Job Responsibilities: Assist the Dean and Program Director with Data Collection & Analysis with primary focus on Annual Program Assessment. Assist in maintaining compliance records for student engagement and attendance. Assist faculty by answering questions and providing information, locating desired information and materials, correspondence, and other material, obtaining desk copies of textbooks, assisting in travel arrangements, and preparing expense reports. Assist students by determining who can best provide information needed by the student, providing basic and initial assistance to students with questions about classes, registration, permissions, syllabus, dissertation process, etc. using established guidelines. Assist in scheduling appointments, meetings, researching files, records, reports, and other documents requested. Assist in course scheduling, course setup and course checks. Assist in coordinating PhD dissertation defenses, Residencies and Graduation ceremonies. Ability to review Resumes/CVs in support of faculty credentialing process. Ability to work collaboratively as part of a team, and to interact effectively with colleagues, administrators, faculty members and students, as well as external constituencies. Attend and take notes at various administrative and operational meetings. Generate memos, emails and reports when appropriate. Perform other job-related duties as assigned by the Dean and Program Director. Job Requirements: Level of education attained: Bachelor’s degree. Minimum of two years of experience as an administrative assistant in a college/university. Exceptional communication skills. Superior organization skills and dedication to completing projects in a timely manner. Must possess good people skills and the ability to communicate effectively. Outstanding telephone skills; polite, friendly manner when working with faculty and students. Proficiency in Microsoft Office suite. Proficiency in Blackboard or similar LMS. Ability to work a flexible schedule. Cumberlands is different by design. Our employees exemplify our motto in the pursuit of a “life-more-abundant.”