Clinical Affairs Coordinator

Position Summary: Under the supervision of the Clinical Affairs Supervisor, coordinate all activities related to the Clinical Affairs Department. Essential Functions of the Job: Support Clinical Affairs Department in ensuring timely and accurate clinician timesheets, allocations, and reimbursements. Assist supervisor on a daily basis to allocate the correct clinic departments to float clinicians or clinicians providing coverage at site outside their allocated schedule or location - Cross referencing with EPIC schedule for accuracy. Maintain strong working relationship with ACMOs, CSMs, and payroll department to ensure accurate reporting of clinicians’ hours and allocation location. Utilizing the Daily Sick Call reports, enter the sick hours into the clinicians’ timesheet on a daily basis in preparation for payroll. During each pay period, assist with editing and correction of medical clinicians’ timesheets in a timely and accurate basis – Cross referencing with EPIC schedule for accuracy. Assist supervisor with Holiday Pay Reports. Complete Allocation Forms for status changes, department allocation changes, stipend requests, and manager request changes. Ensure follow-up for approvals of allocation changes submitted to ensure proper allocation of hours, allocation site, and administrative time for clinicians. Provide coverage for Clinical Affairs Supervisor when needed for any Dayforce items. Communicate with Dayforce team if issues arise related to missing schedules or wrong work rotations. Assist with completing Payroll adjustments as needed. Work with Payroll Team to complete report reminders. Assist with maintaining accurate and up-to-date master sheet of Float Availability and Assignments. Assist with maintaining up-to-date master sheet of clinicians’ Contact Information. Additional Duties and Responsibilities: Perform other duties as assigned. Maintains and adheres to established departmental policies and procedures as needed, environmental and infection control standards. Enhances professional growth and development through participation in educational programs, in-service meetings, LMS trainings, and workshops. Attends meetings as required and participates in committees as directed. Performs other duties as assigned. Job Requirements: Education Required (Minimum level of education): High School Diploma/GED Equivalent OR three years of experience in a healthcare or academic setting in lieu of education Certifications/Licenses required: None applicable. Experience Required (Minimum level of experience): One year of experience in healthcare, academic, or a closely related field. Verbal and Written Skills Required to Perform the Job: Excellent oral and written communication skills required. Technical Knowledge and Skills Required to Perform the Job: Proficient in Microsoft Office Suite (Excel and Google); computer-literate; attention to detail. Equipment Used: Networked personal desktop, laptop computer, document center, and telephone. Working Conditions and Physical Requirements: Prolonged periods of sitting and standing Driving within the county for occasional meetings. May be required to work evenings and/or weekends. Universal Requirements Pre employment requirements include I-9, physical, positive background and reference check results, complete application, new hire orientation, pre-employment PPDs.