Compliance Analyst - Open Records

Posting Expires: 10/28/2026 Salary Range: $51,035.56 - $58,000.00 General Description and Classification Standards The DCP Office of Buildings (OOB), Compliance Analyst (GE09) primary responsibility is managing the Office of Buildings compliance with the Georgia Open Records Act. Responsible for ensuring the detailed completion of all standard work or assigned task in an organized professional fashion. Communicates effectively and professionally to keep all parties engaged, working towards the common goal. Supervision Received Works under very general supervision. Depending on organization structure, may work independently or in teams, with responsibility for an assigned function or program. Reports to the Project Manager II, in Operations. who is over Open Records. Minimum Qualifications High School Diploma or equivalent with 1-3 years of work experience. Excellent writing, communication, and analytical skills. 2-4 years proficiency in Microsoft Word & Excel Preferred Education & Experience Familiarity with laws, rules, and regulations related to the Georgia Open Records Act. 1-4 years of experience with Accela Automation or other permitting software, HIPS, Passport Software and other historical software databases. Proficiency in digitizing all types of film to include, microfilm, microfiche, aperture cards. Essential Capabilities and Work Environment Extensive sitting in one spot and some required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all-inclusive. May perform other duties as assigned. Essential functions may include, but are not limited to the following:  Sound understanding of the Georgia Open Records Act to include: O.C.G.A.§50-18-73,§ 50-18- 72, § 35-1-18, and § 50-18-74.  Researching and interpreting regulations: Staying current with applicable laws and regulations within the industry, including updates and amendments to the Georgia Open Records Act, O.C.G.A. § 50-18-70, et. Seq.  Conducting compliance audits and assessments: Evaluating company operations and procedures to identify potential areas of non-compliance with the Georgia Open Records Act, O.C.G.A. § 50-18-70, et. Seq.  Developing and implementing compliance policies: Creating internal policies and procedures to ensure adherence to regulatory requirements of the Georgia Open Records Act, O.C.G.A. § 50-18-70, et. Seq.  Monitoring compliance activities: Regularly reviewing company practices to identify any deviations from compliance standards of the Georgia Open Records Act, O.C.G.A. § 50-18-70, et. Seq.  Identifying and mitigating risks: Assessing potential compliance risks and recommending corrective actions to address them.  Reporting compliance issues: Documenting and escalating any compliance concerns to office leadership and the Chief Transparency Officer.  Providing compliance training: Educating employees on company compliance policies and procedures in the Georgia Open Records Act, O.C.G.A. § 50-18-70, et. Seq.  Collaborating with other departments: Working with different teams within the organization to ensure compliance across all functions.  Liaising with regulatory agencies: Communicating with relevant regulatory bodies as needed.  Ensures efficiency, effectiveness, and accuracy of all Open Records related functions through the use of Permitting software that includes Accela Automation, HIPS, Passport software systems and management controls.  Expands areas of subject matter expertise by researching and keeping up with potential changes to the Georgia Open Records Act.  Perform other duties as assigned.  Have excellent time management and communication skills, as you may collaborate with external and internal teams to deliver results on deadlines.  Lead other related administrative or operations processes within the department provided they have similar level of professional challenge  Perform other duties as assigned.  Supplemental back-up for processing refund requests  Submit reproduction requests to Action Blueprint Decision Making Establishes work methods, timetables, and performance standards for assigned projects in alignment with the Enterprise Program Manage Office Standards. Leadership Provided Does not have formal supervisory authority over a specified work group. However, routinely provides knowledge-based guidance, and/or training to less experienced staff in relation to projects and key departmental initiatives. Knowledge, Skills & Abilities This is a partial listing of the necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.  Strong analytical and problem-solving skills  Detail-oriented with excellent attention to accuracy  Strong understanding of legal and regulatory frameworks  Excellent communication and interpersonal skills  Strong writing and documentation skills  Good business management skills, including organization, planning, time management and prioritization.  Self-starter, self-motivated with demonstrated ability to work independently. Has critical thinking skills with effective judgement and decision making.  Working knowledge and understanding of Microsoft Office Suite (Word, PowerPoint, Excel).  Excellent research skills  Ability to plan and meet crucial legal deadlines