Coordinator - Convention Services
Wynn Resorts
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- Location
- Las Vegas, NV
- Work style
- On-site
- Job type
- Full time
- Posted
- Oct 30
- 2 days ago
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Career path
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About the company
Wynn Resorts
Hospitality · 10,001+ employees
What you'll do
- Act as a secondary group contact and event facilitator for programs after receipt of signed contract.
- Support of three or more managers and affiliated programs.
- Management of incoming phone calls and transfers regarding the event.
- Run group reports such as pickups and rooming lists.
- Work in tandem with Convention Desk and Group desk on housing changes throughout program.
- Assistance in developing estimated charges, submitting for credit, invoicing and collection of deposits.
- Help with preparation of group resume by merging, matching details to contract, filling in concessions, estimated charges and noting group VIPs.
- Aid in executing orders in affiliation with event requirements (such as telephone orders, meeting event orders, business center needs)
- Assist with hotel operational orders for events (such as meal vouchers, restaurant reservations, cabana reservation, show tickets, spa/salon, golf, etc.)
- Help with preparation of VIP arrival/departure by setting up amenities, cards, transfers, etc.
- Preparation for Group Precons by confirming attendance, printing nameplates, making necessary copies.
- As a part of the sales line: answer, screen and direct all incoming calls/leads in a professional manner.
- Assist and maintain an accurate filing system for all correspondence and reports in compliance with general office procedures.
- Daily distribution and organization of department Meeting Event Orders.
- Input accounts and bookings and maintain files in Delphi.
- Follow Convention Services task list to complete each task in the full life cycle.
- Perform all other duties and responsibilities as requested by Convention Services & Hotel Sales Department Management.
What you need
- Requires 2+ years of administrative experience with excellent typing skills.
- Must have at least a high school diploma or GED.
- Problem solving skills, good communication skills, ability to multi-task, and adhere to strict timelines in the completion of work.
- The ability to work with internal and external clients.
- Proficiency with Microsoft Word, Excel and Outlook is preferred.
- Education: a high school diploma
Key skills
excellent typing skillsProblem solving skillsgood communication skillsability to multi-taskMicrosoft WordExcelOutlook
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Read the full posting here
Act as a secondary group contact and event facilitator for programs after receipt of signed contract.
Support of three or more managers and affiliated programs.
Management of incoming phone calls and transfers regarding the event.
Run group reports such as pickups and rooming lists.
Work in tandem with Convention Desk and Group desk on housing changes throughout program.
Assistance in developing estimated charges, submitting for credit, invoicing and collection of deposits.
Help with preparation of group resume by merging, matching details to contract, filling in concessions, estimated charges and noting group VIPs.
Aid in executing orders in affiliation with event requirements (such as telephone orders, meeting event orders, business center needs)
Assist with hotel operational orders for events (such as meal vouchers, restaurant reservations, cabana reservation, show tickets, spa/salon, golf, etc.)
Help with preparation of VIP arrival/departure by setting up amenities, cards, transfers, etc.
Preparation for Group Precons by confirming attendance, printing nameplates, making necessary copies.
As a part of the sales line: answer, screen and direct all incoming calls/leads in a professional manner.
Assist and maintain an accurate filing system for all correspondence and reports in compliance with general office procedures.
Daily distribution and organization of department Meeting Event Orders.
Input accounts and bookings and maintain files in Delphi.
Follow Convention Services task list to complete each task in the full life cycle.
Perform all other duties and responsibilities as requested by Convention Services & Hotel Sales Department Management.
Requires 2+ years of administrative experience with excellent typing skills.
Must have at least a high school diploma or GED.
Problem solving skills, good communication skills, ability to multi-task, and adhere to strict timelines in the completion of work.
The ability to work with internal and external clients.
Proficiency with Microsoft Word, Excel and Outlook is preferred.
Wynn Resorts is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Wynn Resorts does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.