Data Services Administrator
Rice University
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- Location
- Houston, TX
- Job type
- Full time
- Posted
- Oct 26
- 1 day ago
Career path
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About the company
Rice University
Higher education · 2 to 10 employees
What you'll do
- Bachelor’s degreeIn lieu of the education requirement, additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis.
- One or more (1+) years of experience in financial data entry and/or data management
- Strong clerical, interpersonal, and organizational skills
- Excellent computer skills
- Ability to exercise judgment and apply basic reasoning skills
- Strong attention to detail
- Two or more (2+) years of related experience
- Experience in nonprofit and/or higher education settings
- Excellent organizational skills
- Excellent verbal and written communication skills
- Excellent customer service skills
- High levels of organization, accuracy, and time-management skills
- Ability to work with frequent interruptions
- Goal-oriented with the ability to prioritize a heavy workload
- Willingness to take ownership of assignments and follow through with minimal supervision
- Ability to maintain a high level of confidentiality
- Additional computer skills:Experience with Blackbaud CRM or another advancement database system
- Proficiency in database entry and reporting, online data processing, and general internet applications
- Ability to utilize data tools to manage, analyze, and validate data
- Experience working in a Windows environment
- Proficiency in Microsoft Office Suite
- Familiarity with ERP systems (Oracle, Workday, etc.)
- Establishes complex recordkeeping procedures, including cross-indexing by multiple factors and designing necessary forms
- Maintains existing databases and develops guidelines to ensure data integrity; may integrate data from multiple sources
- Utilizes computer applications to manipulate and report complex data
- Develops new tools to assist with data collection and analysis
- Works with data providers to discuss and clarify data ambiguities, inconsistencies, and other issues
- Performs audits of their own work or that of others to ensure compliance with established procedures
- Selects and applies appropriate formulas, computer programs, or applications based on data content
- May provide administrative support
- Performs other duties as assigned
- Prepares logs of check gifts, credit card gifts, securities, wire transfers, and pledges for data entry
- Serves as the subject matter expert for revenue data entry into the alumni/development database system
- Processes revenue adjustments
- Coordinates gift memo preparation
- Processes new gift fund requests and serves as a liaison with the Controller’s Office
- Oversees matching gift requests
- Prepares deposit vouchers for submission to the Bursar’s Office, as needed
- Reviews and distributes monthly pledge reminders
- Provides routine and project-based support for the Data Services team
- Proactively contacts campus partners to confirm information and ensure accuracy, as needed
- Maintains frequent contact with division staff and other university offices
- Works in an open-office environment
- Spends significant time working at a computer workstation
Key skills
attention to detaildata qualitymanaging multiple tasks
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Read the full posting here
Reporting to the Data Services Director, the Data Services Administrator is responsible for the day-to-day coordination, processing, and preparation of check gifts, credit card gifts, securities, wire transfers, and pledges for entry into the alumni/development database system. In addition, the Data Services Administrator provides support for reconciling gift transactions, as well as routine and project-based support for the Data Services team. The ideal candidate is comfortable working in a fast-paced environment, managing multiple tasks, and possesses strong verbal and written communication skills, as well as exceptional attention to detail, particularly regarding data quality.