Event Support & Operations Associate - EnterpriseWorks
University of Illinois System
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- Location
- Champaign, United States
- Job type
- Full time
- Posted
- Nov 1
- Today
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About the company
University of Illinois System
E-learning · 2 to 10 employees
What you'll do
- Arrange tables, chairs, displays, and other items according to prescribed floor plans
- Work with IT Specialist to set up audiovisual equipment
- Prepare event materials, including handouts, name badges, and registration printouts
- Greet attendees and assist with check-in or seating
- Break down room setups and return spaces to standard configuration
- Maintain inventory of event supplies
- Track and report event participation and program outcomes
- Supervise and support student employees on related projects
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Duties & Responsibilities
Event Day Setup & Preparation:
Arrange tables, chairs, displays, etc. according to prescribed floor plans
Work with IT Specialist to set up audiovisual equipment (slides, microphone, etc.)
Stage catering food in an orderly fashion and put out assorted beverages from our stock
Prepare event materials (handouts, name badges/placards, print registration, etc.)
Occasional special set-up for elevated events (backdrops, flowers, exhibits, podium, etc.
Post Event Support:
Break down room setups and return spaces to standard configuration
Clean up food, return excess beverages & supplies to their designated places
Keep events room clean and organized so supplies can be easily accessed
Event Execution:
Greet attendees and assist with check in or seating as needed
Replenish food and supplies as needed
Keep event space clear of debris
Support staff to ensure smooth event flow, pleasant guest experience and safety
General Event Support:
Help create registration forms for events in WebTools
Check on-going registration of upcoming events and communicate with stakeholders
Check website events calendar to ensure that event listings match events listed in Outlook
Maintain inventory of event supplies (tablecloths, utensils, signage, etc.)
Track and report event participation and program outcomes
Develop and manage engagement program budgets
Develop tools and processes to improve operational efficiency and enhance knowledge sharing across teams
Supervise and support student employees on related projects
Perform other duties as assigned