Executive Assistant

About the company

DePaul University

Security and investigations · 2 to 10 employees

What you'll do

• Calendar Management Manage and strategically prioritize the President's and Chief of Staff's calendars, ensuring alignment with institutional priorities and effective use of executive time.
• Coordinate all aspects of presidential scheduling and executive engagements, including meetings with trustees, donors, alumni, university leaders, elected officials, and external partners.
• Anticipate needs, resolve scheduling and logistical challenges, and ensure all meetings are supported with appropriate materials, participants, and preparation to facilitate successful outcomes.
• President's Office Administration Exercise discretion, sound judgment, and executive presence while serving as a key point of contact for trustees, university leaders, and external stakeholders.
• Manage executive document preparation, routing, approvals, and follow-up to ensure efficient and timely decision-making.
• Oversee daily office operations, maintain effective administrative systems and workflows, and proactively resolve operational issues.
• Coordinate University House scheduling and logistics in support of presidential and institutional priorities.
• Travel Management & Expense Administration Coordinate domestic and international travel, develop detailed itineraries and briefing materials, manage travel logistics, and proactively resolve issues to support successful presidential engagements.
• Oversee the preparation, submission, and reconciliation of presidential expenses, ensuring accuracy, timeliness, and compliance with university policies.
• Board & Office of the Secretary Support Coordinate logistics for Board of Trustees meetings, committee meetings, retreats, trustee events, and presidential engagements.
• Manage meeting and event operations, including scheduling, catering, technology, attendee coordination, and materials distribution.
• Support trustee visits and institutional events, ensuring a seamless experience for participants and stakeholders.
• High school diploma, required.
• Bachelor’s degree, preferred.
• 5 or more years of experience supporting a senior executive, president, CEO, or equivalent leader.
• Demonstrated expertise in complex calendaring and executive travel management.
• Exceptional organizational, prioritization, and problem-solving skills.
• Strong written and verbal communication abilities.
• Advanced proficiency with Microsoft Outlook, Microsoft Office Suite, and virtual collaboration tools.
• Ability to manage highly confidential information with discretion and professionalism.
• Working for a stable and well-known University.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 8%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits

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