Finance - AP and Supplier Specialist

About the company

Authority Brands

Consumer services · 501 to 1,000 employees

What you'll do

• Accounts PayableManage the end-to-end AP process — from supplier service delivery and invoice submission to payment processing and reconciliation.Verify invoice accuracy, ensure proper coding, and process payments in accordance with supplier terms.Reconcile supplier statements to confirm all invoices are accounted for and paid correctly.Collaborate with internal departments to resolve invoice discrepancies or payment issues within established SLAs.Support process improvement initiatives to enhance efficiency and accuracy in AP workflows.
• Manage the end-to-end AP process — from supplier service delivery and invoice submission to payment processing and reconciliation.
• Verify invoice accuracy, ensure proper coding, and process payments in accordance with supplier terms.
• Reconcile supplier statements to confirm all invoices are accounted for and paid correctly.
• Collaborate with internal departments to resolve invoice discrepancies or payment issues within established SLAs.
• Support process improvement initiatives to enhance efficiency and accuracy in AP workflows.
• Supplier MaintenanceMaintain and update supplier records in the ERP system, including new vendor setup, address and contact changes, and banking information updates.Perform supplier data validation, including direct calls to verify banking and contact details prior to releasing payments.Ensure compliance with company policies, internal controls, and regulatory requirements regarding supplier information.Partner with cross-functional teams to maintain accurate supplier master data and support audit requests as needed.
• Maintain and update supplier records in the ERP system, including new vendor setup, address and contact changes, and banking information updates.
• Perform supplier data validation, including direct calls to verify banking and contact details prior to releasing payments.
• Ensure compliance with company policies, internal controls, and regulatory requirements regarding supplier information.
• Partner with cross-functional teams to maintain accurate supplier master data and support audit requests as needed.
• General Accounting & ControlsPlan, organize, and coordinate activities of the general accounting function to ensure accurate and timely recording and reporting of financial results.Manage day-to-day operations of general ledger accounts, including accounts payable and purchases.Implement and monitor internal controls, including procurement approvals, inventory testing (counts and obsolescence), and disbursement oversight (petty cash, local bank accounts).Ensure data accuracy and consistency across all accounting functions.Maintain current and accurate accounting records and documentation.Manage accounting systems and implement enhancements to support business growth and expansion.Perform special projects and ad hoc responsibilities as assigned.Develop and maintain strong, collaborative relationships with functional and departmental leaders.Uphold all standards of performance and adhere to the company’s code of ethics.
• Plan, organize, and coordinate activities of the general accounting function to ensure accurate and timely recording and reporting of financial results.
• Manage day-to-day operations of general ledger accounts, including accounts payable and purchases.
• Implement and monitor internal controls, including procurement approvals, inventory testing (counts and obsolescence), and disbursement oversight (petty cash, local bank accounts).
• Ensure data accuracy and consistency across all accounting functions.
• Maintain current and accurate accounting records and documentation.
• Manage accounting systems and implement enhancements to support business growth and expansion.
• Perform special projects and ad hoc responsibilities as assigned.
• Develop and maintain strong, collaborative relationships with functional and departmental leaders.
• Uphold all standards of performance and adhere to the company’s code of ethics.

What you need

• Requires 2+ years of experience in Accounts Payable, Supplier Maintenance, or General Accounting, proficiency in Microsoft Excel, and experience with large ERP systems and OCR tools.
• Requires understanding of the AP process, strong organizational and communication skills, and ability to meet tight deadlines.

Key skills

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