Fleet Maintenance Coordinator

Accelerate your career at RXO RXO is a leading provider of transportation solutions. With cutting-edge technology at the center, we're revolutionizing the industry with our massive network and commitment to finding solutions for every challenge. We create more efficient ways for shippers and carriers to transport goods across North America. As a Fleet Maintenance Coordinator at RXO, you’ll be responsible for managing the administration related to the vehicle fleet belonging to RXO’s Corporate structure. These responsibilities are centered on the process of driving efficiencies, maintaining relationships with third party vendors, service providers, suppliers and internal stakeholders and analyzing fleet performance metrics related to costs, utilization and areas for improvement. What your day-to-day will look like: Coordinate the daily maintenance process for a fleet of tractors, trailers, and support equipment to maximize equipment uptime. Monitor preventative maintenance schedules and ensure all required services are completed on time while maintaining DOT compliance. Review incoming repair requests and prioritize work based on safety, operational impact, and business needs. Communicate daily with drivers, vendors, dealerships, and internal operations to provide timely maintenance updates and equipment status. Track units through the repair process, ensuring repairs are completed efficiently, accurately, and within established timelines. Review repair estimates for accuracy, identify unnecessary repairs, and work with vendors to control maintenance costs. Maintain accurate maintenance records, repair histories, warranties, and asset documentation. Monitor open work orders, vehicle down time, and vendor performance while identifying opportunities for continuous improvement Assist in troubleshooting recurring mechanical issues and help identify root causes to reduce repeat failures. Support roadside breakdown management by coordinating repairs and communicating updates to operations and drivers. Ensure all repairs meet company safety standards, OEM recommendations, and DOT/FMCSA regulations. Build and maintain strong relationships with dealerships, repair vendors, and parts suppliers while holding partners accountable for quality and turnaround time. Assist with warranty recovery efforts and ensure eligible repairs are submitted for reimbursement. Promote a culture of safety, accountability, urgency, and continuous improvement throughout the maintenance process. At a minimum, you’ll need: 1 year of fleet or logistics/transportation experience Basic knowledge of Windows applications and Microsoft Office programs such as MS Project, Word, Excel and PowerPoint It’d be great if you also have: 2 years of fleet or logistics/transportation experience Ability to create complex formulas in MS Excel and the ability to create queries in company software applications Ability to maintain strict confidentiality Demonstrated attention to detail Does this sound like you? Check out what else RXO has to offer. Why Join Us: Our Benefits Comprehensive medical, dental, and vision plans 401(k) retirement plan with up to 5% company match Pre-tax accounts to help streamline eligible expenses Company-paid disability and life insurance Employee Assistance Program (EAP) Career and Leadership Development Programs Paid time off, company holidays, and volunteer days Our Culture Our values are the key to our unique culture and our ability to deliver for everyone we serve. We do great things when we are inclusive and work together. To perform with excellence, we learn from one another, value diverse perspectives, operate safely and build strong relationships. The Next Step Ready to join our team? We'd love to hear from you. Fill out an application now and join our talent community to learn about future opportunities. We are proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test. The above statements are not an exhaustive list of all required responsibilities, duties, and skills for this job classification. Review RXO's candidate privacy statement here and RXO's Privacy Notice to California Job Applicants here .