Foundation Specialist

Provides administrative support for the BVRMC Foundation, including donor records, communications and fundraising activities. Assists with planning, coordinating and executing Foundation events. Professionally represents BVRMC and the Foundation to employees, patients, donors and the community. The Foundation Specialist supports the Executive Director of Community Development in advancing BVRMC’s mission through fundraising, donor relationships and community engagement. This position plays a key role in Foundation operations, donor stewardship, event coordination and fundraising efforts that support BVRMC’s continued success. Essential Job Responsibilities Donor Records and Database Management Maintain accurate and up-to-date donor and prospective donor records using Foundation fundraising software. Enter donations, update donor information and maintain organized electronic and physical records. Generate donor reports, mailing lists and other information as requested. Prepare and distribute donation receipts and acknowledgment letters in a timely and accurate manner. Maintain donor recognition displays and records to ensure donors are appropriately recognized. Protect the confidentiality of donor information and financial records. Foundation Administration Provide administrative support to the Executive Director of Community Development and Foundation activities. Schedule and coordinate meetings and appointments with donors, prospective donors and community partners. Prepare accurate meeting minutes for Foundation Board and committee meetings. Maintain organized records of meeting minutes, policies, procedures and other Foundation documents. Coordinate bulk mailings, donor communications and other correspondence. Assist with general office duties, scheduling and special projects as needed. Fundraising and Event Support Assist with the planning, coordination and execution of Foundation fundraising events and activities. Support event preparation, including invitations, registrations, materials, communications and event logistics. Assist with event follow-up, donor acknowledgments and recordkeeping. Work with Foundation staff, volunteers and community partners to help ensure successful events. Support donor stewardship activities that strengthen relationships and encourage continued giving. Professional Representation and Teamwork Professionally represent BVRMC and the Foundation when interacting with donors, employees, volunteers, patients and community members. Provide friendly, helpful and respectful service in all interactions. Work collaboratively with Foundation staff and other BVRMC departments. Demonstrate strong organizational skills, attention to detail and the ability to manage multiple priorities. Maintain a positive attitude, demonstrate flexibility and assist with additional projects as assigned. General Responsibilities Support the mission, vision, values and Standards of Behavior of BVRMC. Maintain a professional appearance and wear appropriate employee identification. Treat patients, visitors, donors, coworkers and community members with courtesy and respect. Maintain confidentiality of donor, employee, patient and organizational information. Demonstrate reliability, punctuality and effective time management. Complete assigned responsibilities accurately and within established deadlines. Follow BVRMC policies, procedures, safety standards and compliance requirements. Use organizational resources and supplies responsibly. Complete required documentation, including time and attendance records. Attend required meetings, training sessions and educational activities. Participate in department quality improvement and compliance initiatives as requested. Maintain required job competencies and participate in ongoing learning. Communicate concerns appropriately and maintain positive working relationships across departments. Demonstrate adaptability, initiative and a willingness to assist where needed. Perform other duties and special projects as assigned.