Office Administrator

Barge Design Solutions, Inc. is seeking a detail-oriented Office Administrator to join our Administration team. This role is essential to maintaining smooth daily operations across our office, providing comprehensive administrative support and facilities coordination that enables our engineering teams to focus on delivering exceptional client service. We're looking for a reliable, proactive professional who thrives in a dynamic environment and takes pride in creating an organized, welcoming workplace. This position offers the opportunity to wear many hats while supporting various departments and contributing to the overall efficiency and professional atmosphere of our offices. Fleet & Vehicle Management: Maintain company vehicle fleet through regular washing, fueling, and routine maintenance coordination to ensure safe, reliable transportation for staffConduct comprehensive pool car inspections and maintain detailed mileage tracking reports and spreadsheets for fleet managementCoordinate vehicle maintenance schedules and communicate with service providers to minimize downtime and ensure optimal fleet performance Administrative Support & Communications: Process and distribute incoming mail and coordinate FedEx shipments to ensure timely delivery of project communications and materials.Assist with business travel arrangements, including hotel accommodations and rental car reservations, to support cost-effective and efficient travel coordination.Maintain a clean, organized, and welcoming office environment through daily facilities support, including refrigerator water service, coffee bar stocking, and plant care.Operate and maintain office equipment and shared spaces, including daily dishwasher operations and monitoring and replenishing copier supplies.Coordinate maintenance requests and collaborate with facilities vendors to ensure timely resolution of building and equipment issues.Organize and maintain storage areas and office supplies to ensure efficient inventory management and accessibility. Assist with the issuance, management, and deactivation of employee security access cards for new hires and departing employees.Provide support with office-related errands and deliveries as needed.Assist IT with workstation setup and preparation for new employees to support a smooth onboarding experience.Assist with document archiving and records organization to ensure accurate, accessible, and efficient document management.