Program Coordinator

About the company

Vanderbilt University

Higher education · 1,001 to 5,000 employees

What you'll do

• Executes course creation, set-up, and delivery of ISC courses within VSTAR, the online learning management system.
• Identifies, researches, and selects facilities necessary for course and program activities, such as class sessions and meetings, through the EMS online classroom management system.
• Provides logistical support for a variety of teaching sessions, including end-of-course exams, administrative planning sessions, course director meetings, course director workshops and retreats, and faculty development sessions.
• Oversees revisions to ISC course director and student handbooks and other resource materials as needed.
• Schedules and assists with the annual course evaluation process for ISCs, ensuring timely feedback is provided to course directors and that annual quality improvement occurs.
• Assists with the creating and updating of documentation for phase-specific student policies and procedures as needed. 
• Helps to onboard new Immersion Phase faculty, introducing phase policies, procedures, and expectations.
• Maps learning objectives in VSTAR to assist with tracking topical threads throughout the curriculum.
• Suggests improvements to course and program development, collaborating with appropriate OHSE teams such as Education Design and Informatics (EDI) and Office of Enrollment Services as needed. 
• Empowered to make on-site decisions to resolve issues brought forth by faculty and student stakeholder, suppliers, and vendors.
• Creates and maintains appropriate documentation of program activities to track outcomes and ensure compliance with Vanderbilt’s internal policies and procedures as well as local, regional, and national accreditation requirements.
• Actively monitors a shared email inbox, providing timely and professional response or direction.
• Other duties as assigned.
• At least one year of work experience, preferably in an academic or healthcare-related setting, is preferred.
• Experience in program administration and coordination is preferred.
• Experience with a learning management system or other cloud-based or application system (e.g. databases, scheduling platforms) is preferred.
• Demonstrated organizational skills (planning, tracking, and/or experience using tools to keep track of work) are preferred.
• Established computer skills, specifically basic functions of Microsoft Excel, are necessary.

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