Project Coordinator

About the company

Black Box

Media production · 11 to 50 employees

What you'll do

• Hourly position based upon experience & skill level
• Contract up to 12 weeks with possible potential of extension/hire.
• Standard work hours: Mon-Fri 7:00am up 5:00pm (as needed after hours/weekends)
• Location: Onsite - Client site in Bowling Green, OH
• Project Coordination & Execution  
• Apply NASI PMO standards, processes, and methodologies consistently across all assigned projects. 
• Coordinate project tasks, schedules, and deliverables across multiple contributing teams.  
• Assist with payroll, time off requests, and onboarding. 
• Assist with material ordering of supplies and rental equipment
• Maintain accurate project documentation, records, and version control in centralized systems.  
• Monitor project activities, identify potential delays, and provide timely status updates to the project manager.  
• Assist with requirements for gathering, testing, and other project specific tasks as needed.  
• Stakeholder Communication & Collaboration  
• Serve as a primary point of contact for project-related communication with stakeholders, vendors, and internal teams.  
• Gather, organize, and validate project information to ensure delivery teams have current, accurate data.  
• Prepare meeting agendas, PowerPoint presentations, and documentation to support stakeholder communication.  
• Foster strong, collaborative working relationships across NASI operations and all levels of the organization.  
• Data Analysis & Reporting  
• Analyze project data including schedules, budgets, resource utilization, and delivery performance.  
• Prepare recurring and ad hoc reports for PMO and operations leadership.  
• Maintain and distribute project materials such as status updates, policies, requirements documents, and vendor information.  
• Operational Support & Continuous Improvement  
• Create and maintain project schedules, timelines, and change-control documentation.  
• Look for opportunities to improve coordination processes, optimize workflows, and enhance project quality.  
• Support seamless transitions between project and operational functions.  
• Achieve performance targets related to service quality, accuracy, and timeliness.  
• Accountability: Takes ownership, understands the broader organizational goals, and contributes to continuous improvement.  
• Attention to Detail: Produces accurate, high-quality work and maintains organized, well-structured documentation.  
• Customer Focus: Delivers responsive, high-quality service with an understanding of both internal and external customer impacts.  
• Interpersonal Skills: Communicates professionally, uses tact and diplomacy, and remains composed under pressure.  
• Results Driven: Sets high performance standards and demonstrates persistence and urgency in meeting goals.  
• High School Diploma or equivalent required.  Bachelor's degree in computer science, Information Systems, Business, or related field or equivalent experience preferred.  
• Minimum of 2 years of project coordination experience, preferably within the technology services industry.  
• Understanding project management methodologies, standards, and documentation practices.  
• Strong analytical and problem-solving skills, including requirements of documentation and issue troubleshooting.  
• Excellent written and verbal communication skills.  
• Ability to build strong working relationships across project teams, stakeholders, management, and vendors.  
• Proficient with MS Office (Word, Excel, PowerPoint), Outlook, SharePoint, MS Project, PPM tools, ERP platforms, ServiceNow, Salesforce.com, workforce management, and cloud-based systems.  
• This position has no supervisory responsibilities.  

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