Project Coordinator

RWDI is a global climate and performance engineering consulting firm that helps its clients redefine what’s possible by overcoming design and operational challenges, while minimizing environmental, user, and resource impact. With deep technical expertise across a broad range of services, we drive success on ambitious building, industry, and infrastructure projects.We are a values-based organization, which means everything we do relates back to our three core values: innovation, integrity, and integration. So, when we look for new people to join our team, alignment to these values is a vital piece of our people puzzle. Here’s what this looks like:You push the boundaries of what’s possiblePeople know they can rely on you to follow through on your commitmentsYou believe that when a group of people come together, they can achieve more than any one person could aloneIf this sounds like you and you’re ready to join an award-winning organization and work alongside renown technical and exceptionally innovative colleagues, RWDI is the place for you.RWDI is seeking a dynamic Project Coordinator to join our Project Coordination Team in the Warren office. Key ResponsibilitiesThe role includes but is not limited to: Track and maintain project leads, opportunities, and related data in the ERP systemAssist project managers with preparing and submitting proposals, ensuring accuracy and compliance with client requirementsSupport proposal development by creating task structures, timelines, resource plans, and cost estimatesWrite, edit, and format reports, project deliverables, and documentation.Manage contracts, approvals, and supporting documentation, and coordinate contract reviewsAssist with invoices, payments, and purchase orders for suppliers, subcontractors, and consultantsCoordinate and track insurance documents for projects and subcontractorsPrepare and distribute project status reports, meeting notes, and action items; arrange project meetingsMaintain comprehensive project files, including contracts, drawings, specifications, and correspondenceAssist the project manager in developing project plans, budgets, milestones, and deliverables; monitor team activities to ensure on-time and on-budget deliveryTrack scope changes, obtain client sign-off, and support project managers in overall project executionSkills, Knowledge & ExpertiseCandidates need to also have the following qualifications:Post-secondary diploma or certificate in office or business administrationPreferred consideration will be given to candidates with office experience in a client-facing environment and/or with project coordination in engineering/construction/environmental projectsExcellent verbal and written communication skills with a proven ability to deliver high-quality customer service Ability to operate at an advanced level in MS Office softwareExceptional organizational and administrative skills focused on meeting deadlinesMust be able to handle multitasking in a fast-paced team environmentAptitude for attention to detail to ensure a high degree of quality assurance Flexibility in dealing with change and confidential informationAvailability to work outside normal working hours to meet client deadlinesJob BenefitsWhat We Offer:An opportunity to redefine possibleSalary range: $61,200 – $68,000401K MatchingGroup health benefitsProactive and ongoing training, education, and a Learning Spending AccountFitness Spending AccountAn abundance of career paths and opportunities to advanceThank you in advance for your application. Only candidates selected for an interview will be contacted. RWDI endorses and practices the principles of equal opportunity employment. We are committed to diversity and inclusion. Accommodations are available during all stages of the recruitment process. AI is not used in the recruitment process.