Recruiting and Onboarding Coordinator

Recruiting and Onboarding Coordinator Job Locations US-New York City Job ID 2026-1683 Category Human Resources/Benefits/Legal Personnel Type Full-Time Workplace Type Hybrid Location : Location US-New York City Overview About the Role We are looking for a Recruiting and Onboarding Coordinator to join our Human Resources team and support the Firm's recruiting and onboarding activities for business services. This role serves as a key point of contact for candidates, hiring managers, external vendors, and internal stakeholders throughout the hiring process. The Coordinator ensures an exceptional candidate experience, supports efficient recruiting operations, and facilitates a seamless onboarding experience for new hires. The ideal candidate is highly organized, detail-oriented, customer-service focused, and capable of managing multiple priorities in a fast-paced professional services environment while maintaining confidentiality and professionalism. Responsibilities What You'll Do Manage interview logistics for multiple individuals across different teams, including scheduling, conference room reservations, virtual meeting coordination, and candidate communications. Liaise with recruitment and staffing agencies to communicate role requirements and manage candidate submissions. Create and manage job requisitions, approvals, and postings through the applicant tracking system (ATS). Maintain accurate candidate and requisition data, track pipeline activity, and provide regular updates to Human Resources leadership. Coordinate communication with external recruiting agencies and search firms. Prepare offer-related documentation, coordinate background checks, reference checks, conflicts reviews, and other pre-employment requirements. Maintain recruiting and onboarding records in compliance with firm policies and recordkeeping requirements. Contribute to initiatives that enhance the candidate experience, employer branding, and process efficiency, and represent the firm at job fairs and networking events. Qualifications What We're Looking For 2–5 years of professional recruiting or HR coordination experience. Familiarity with applicant tracking systems (e.g., iCIMS, Workday) and sourcing tools (e.g., LinkedIn Recruiter). Strong written and verbal communication skills with a high degree of professionalism and attention to detail. Proven ability to manage multiple priorities simultaneously in a deadline-driven environment. A collaborative mindset with the ability to build effective relationships across teams and with stakeholders at all levels. Proven ability to handle confidential and sensitive information with discretion. Options Apply for this job online Apply Email this job to a friend Refer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Milbank is an international law firm with offices in New York, Los Angeles, Washington DC, Kansas, Sao Paulo, London, Frankfurt, Munich, Hong Kong, Tokyo, Singapore, and Seoul. The Firm is an equal opportunity employer. We are firmly committed to a policy of non‑discrimination and to the rights of all employees to work in an environment free of sexual harassment and discrimination. Moreover, discrimination against or harassment of any employee on the basis of the employee’s actual or perceived age, race, color, religion, hair, hair texture, disability, caregiver, marital or partnership status, pregnancy (including childbirth, breastfeeding, or related medical conditions), ancestry, national origin and citizenship, gender, gender identity and expression, sexual orientation, sexual and reproductive health decisions, military or veteran status, creed, genetic predisposition, carrier status or any other classification protected by federal, state and local law, is not acceptable and appropriate disciplinary action may be taken against any employee willfully violating this policy. This policy applies to recruiting, hiring, placement, promotions, training, discipline, terminations, layoffs, recall, transfers, leaves of absence, compensation and all other terms and conditions of employment. Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact Ana Maldonado (212) 530-8601. To view our policy on Privacy and Cookies, please click here Software Powered by ICIMS www.icims.com