RFP Writer & Coordinator - The Sports Facilities Companies

PROPOSAL COORDINATOR nSports Facilities Management, LLC nLOCATION: Clearwater, FLnDEPARTMENT: BUSINESS DEVELOPMENTnREPORTS TO: BUSINESS DEVELOPMENT MANAGERnSTATUS: FULL-TIME (EXEMPT)nABOUT THE COMPANY:nSports Facilities Management, LLC (SFM) is part of The Sports Facilities Companies (SFC) family of companies. SFC is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun.nSFC has been awarded national recognition as a Top Workplace year over year and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.nPOSITION SUMMARY:nWe are seeking a highly organized Proposal Coordinator to support and manage the proposal development process within the Business Development department. Reporting to the Business Development Manager, this role will coordinate all stages of the RFP workflow-working closely with internal teams and external partners to ensure timely, accurate, and high-quality submissions. The Proposal Coordinator will assist with gathering content, tracking deadlines, organizing review cycles, and ensuring all proposal materials meet required standards and align with company branding. This position plays a key role in maintaining consistency, improving efficiency, and supporting the delivery of polished, compliant, and on-time RFP responses.nThis is a critical, high-visibility role that requires strong project management skills, excellent communication, and a sharp eye for detail.nPRIMARY RESPONSIBILITIES ARE INCLUDING BUT ARE NOT LIMITED TO THE FOLLOWING:nnLead and coordinate the development of proposals (RFPs, RFIs, RFQs, SOQs) from kickoff through final submission, ensuring all deadlines are metnCollaborate closely with the Business Development team, sales representatives, subject matter experts, and organizational leadership to gather project information, shape win themes, and ensure proposal accuracy and alignment with client requirementsnManage proposal timelines, task assignments, and deliverables-tracking progress, maintaining accountability, and ensuring all components are completed on timenUse Adobe InDesign to format, layout, and produce visually compelling, brand-aligned proposal documentsnReview, edit, and refine content submitted by internal contributors for clarity, consistency, and compliancenUtilize AI tools and software to streamline content development, improve efficiency, and enhance proposal qualitynProactively identify roadblocks, dependencies, and risks; escalate issues to the RFP Manager when needed to keep proposals on schedulenMaintain and update proposal templates, boilerplate content, resumes, project sheets, and reference libraries to ensure information is current and accessiblenAll tasks as assigned by managementnnPREFERRED SKILLS:nnSelf-motivated, highly organized, and detail-oriented; able to manage multiple proposals and competing deadlinesnStrong project management and coordination skills, with the ability to work effectively with internal teams, external partners, and prospective clientsnProficiency in Adobe InDesign and Microsoft Office (Word, PowerPoint, Excel)nAbility to stay focused and perform confidently under tight deadlines and shifting prioritiesnExcellent time-management skills, with the ability to multitask and respond quickly to changing needsnnMINIMUM QUALIFICATIONS:nnThree or more years of experience in marketing, sales, and/or business developmentnProficiency using MS Office suite of programs and Adobe InDesignnDemonstrated ability to create high-quality, custom documents through technical marketing writing and use of document design software to maintain brand and visual standardsnProactive problem-solver who can anticipate needs and push work forward independentlynConfident communicator who can work with leadership and team members at all levelsnStrong leadership and collaboration skills, with a people-first mindsetnA calm, focused presence even under deadline pressurenTwo or more years of experience leading the RFP response process, preferably in a related industrynExperience with CRM AdministrationnnWORKING CONDITIONS AND PHYSICAL DEMANDS:nnMust be able to lift 20 pounds waist highnWill be required to sit for extended periods of time operating a computernOffice environment has intermittent noisennTRAVEL REQUIREMENTS:nnMinimal travel requiredn