Traffic Administrator

Job Summary: The Traffic Administrator is responsible for arranging, scheduling, and expediting international and domestic parts shipments and processing the necessary shipment documentation. The Traffic Administrator is also responsible for the maintenance of shipment records. Job Responsibilities & Essential Functions of the Job: Provide administrative and logistical support to the Traffic Lead and Traffic Coordinator by assisting with domestic and international parts shipments and preparing required shipping documentation, including commercial invoices. Assist in the preparation, organization, and distribution of shipment labels and documentation, ensuring all materials are accurate and properly attached to outgoing shipments. Support invoice reconciliation activities by comparing shipment and invoice records with accounting documentation and resolving discrepancies as directed. Coordinate the distribution of invoices to customers, the Accounting Department, and internal department files to ensure timely and accurate recordkeeping. Maintain organized order records and shipment-related documentation, ensuring information is current, complete, and readily accessible. Partner with Purchasing, Manufacturing, and Logistics teams to gather and maintain information required for export compliance, including product classifications and country-of-origin data for spare parts and assemblies. Provide general administrative support to transportation, shipping, and compliance activities to help ensure efficient department operations and adherence to company procedures. Occasional Job Responsibilities: Assist the Export Manager with major machine and kit shipments. Job Requirements: Requires education generally equivalent to a High School Diploma Requires mathematical skills that require the ability to add, subtract, multiply and divide, to make metric system conversions, exchange rates, and dimensional weight calculations. Requires good oral and written communication skills in order to interact with employees and customers. Requires a working knowledge of Microsoft Office Suite applications and TCM or similar ERP system. Physical Requirements: Protective Clothing Required: The incumbent will utilize safety glasses when visiting manufacturing areas of the plant. Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The phrases “occasionally,” “regularly,” and “frequently” correspond to the following definitions: “Occasionally” means up to 1/3 of working time, “regularly” means between 1/3 and 2/3 of working time, and “frequently” means 2/3 and more working time.) While performing the duties and responsibilities of this position, the employee is regularly required to stand and walk. The incumbent will regularly sit and move from place to place and will frequently talk and listen and use hands to finger, handle, or touch. Specific vision requirements for this position include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. During the performance of their duties, the incumbent will occasionally lift up to 50 pounds, such as moving cartons from shelving to tables or carts. Tools/Equipment Utilized: During the performance of their duties, the employee will utilize a computer and printer, Microsoft Office Suite software, TCM/ERP software, phone, calculator, UPS, and FedEx systems and copy machines. Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) The employee works in an office environment where the noise level is moderate. Occasional travel for company training may be required.