Union Payroll Specialist

The Boldt Company, a subsidiary of the Boldt Group Location: Appleton, Wisconsin At Boldt, we build more than complex projects, and we build strong relationships, great teams, and lasting impact. The Union Payroll Specialist I supports Boldt’s union workforce in the Appleton, WI area by helping ensure time, labor coding, rates, per diem, mileage, and related payroll information are entered and reviewed accurately. This is not a traditional full-cycle payroll position. Instead, you will work closely with field employees, foremen, project teams, Labor Relations, HR, and corporate payroll to resolve timecard and paycheck questions while helping employees receive accurate, timely pay. This is a fast-paced, relationship-focused opportunity for someone who enjoys detailed work, regular communication, and days that rarely look the same. You will join a close, collaborative team that provides hands-on training, starting with payroll data entry and systems before building your knowledge of union agreements, craft codes, wage rates, overtime and double-time rules, and other field payroll requirements. The role is primarily office-based in Appleton, with limited hybrid flexibility potentially available after approximately six months. If you're a detail-oriented professional looking to make a meaningful impact, we encourage you to apply and start a conversation with us. We Are Boldt Our People: We create opportunities for growth, fulfillment, and reaching full potential. Our Customers: We exceed expectations through advocacy, problem-solving, and collaboration. Our Partners: We collaborate with trust and respect to drive innovation and shared success. Our Communities: We give back with our time, talents, and resources, elevating dignity and doing good. Why You’ll Love Working at Boldt Employee Owned: Your work fuels our success and your future. Purpose-Driven: ESG-focused work aligned with strong values. Better Together: Teamwork, trust, and shared accountability. Safety First: Everyone home safe every day. Career Growth: Real development through mentorship and hands-on learning. High-Impact Work: Detailed, essential work that supports our people and projects. Learn & Grow: Build specialized union payroll knowledge through progressive training and mentorship. Rich Culture: What started as a carpentry shop has grown into a multi-million-dollar company built on relationships and craftsmanship. High Performance: By people, strengthened through AI and technology that enhance collaboration, transparency, and results. ____________________________________________________________________________________ At Boldt, high performance starts with strong relationships. We believe the best projects are delivered by teams that trust each other, communicate openly, and take ownership from the field to the office. Our culture blends accountability with support, where learning, mentorship, and collaboration drive results. You won’t just contribute to work that matters; you’ll grow alongside people who are investing in your success. ____________________________________________________________________________________ What You Get to Do Collect and enter daily timekeeping data for union field employees, confirming information is complete and accurate. Validate craft codes, union assignments, job or project coding, wage rates, and overtime or double-time treatment. Process weekly per diem, mileage, travel and subsistence items in accordance with applicable policies. Review payroll edits and timecards, identify discrepancies, and follow up with foremen, crew leads, and employees before payroll is finalized. Serve as a point of contact for union field employees with routine paycheck and timecard questions, escalating complex matters when appropriate. Enter and maintain new-hire and employee information in payroll and HR systems, including trade, union, work-location, and other updates. Assist with basic labor-hour corrections, offboarding documentation, and final-payment activities under Field Payroll Leadership guidance. Partner with Field Payroll Leadership, Labor Relations, corporate payroll, HR, superintendents, and project teams on contract and wage-rate questions. Build expertise in union agreements, fringe benefits, and construction field payroll through continuous training and mentorship. What You Bring Candidates whose experience or expertise substantially exceed the requirements of the role are encouraged to apply, as compensation may be reviewed based on individual qualifications. An associate degree, preferably in a business-related field, or an equivalent combination of education, training, and experience. Related experience in union payroll processes, timekeeping, construction administration, or another detail-intensive office environment. Intermediate working knowledge of Microsoft 365, including Excel, Word, Outlook, and Teams. High attention to detail, strong math and organizational skills, and the ability to manage recurring deadlines. Clear written and verbal communication, including confidence following up with field employees and foremen to resolve incomplete or inaccurate information. Ability to work effectively in a fast-paced, collaborative team environment while maintaining confidentiality. Capacity to learn new systems, contracts, wage structures, and union payroll practices. Nice to Have Experience reviewing wage rates, craft classifications, overtime, double time, per diem, mileage, travel policies, or payroll discrepancies. Experience with UKG, CMiC, or comparable payroll, HRIS, or construction-management systems. Work Environment and Schedule Primarily office-based in Appleton, Wisconsin; limited hybrid work of one to two days per week may be considered after approximately six months. Typically 40 hours per week with scheduling flexibility during normal business hours. No routine travel is required; occasional jobsite visits may occur. May occasionally require overtime or weekend work based on business needs. Compensation Target Hiring Range: $28.00 - $34.00 per hour Boldt recognizes that experience, expertise, and specialized skills create value. The target hiring range for this position is $28.00 - $34.00 per hour however, compensation is determined based on qualifications, experience, certifications, geographic market conditions, internal equity, and business considerations. In addition to base compensation, employees may be eligible for incentive compensation and participation in applicable company benefit programs. Unsolicited Correspondence The Boldt Group and its subsidiaries engage recruiting agencies exclusively through our Enterprise Support Talent Acquisition team and only when a valid, Boldt-approved agreement is in place. Boldt does not accept unsolicited resumes or candidate submissions at any time, including agencies with an active agreement, unless the submission is expressly requested by the Enterprise Support Talent Acquisition team. Any unsolicited submissions will be deemed the property of The Boldt Group, and no placement fees will be paid. All agency inquiries must be directed to the Enterprise Support Talent Acquisition team. At this time, we are not entertaining any new agency submissions or outreach. EEOC The Boldt Company is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.