Warranty Administrator

Warranty Administrator Join CRST's Maintenance Team as a Warranty Administrator . In this role, you'll process manufacturer warranty claims, reconcile vendor payments, and maintain accurate records to ensure timely warranty recovery while supporting the efficiency of our fleet maintenance operations. How You’ll Work : Location : Onsite-Cedar Rapids, IA Hours : Monday to Friday (8:00 AM to 5:00 PM) Hours are flexible and may vary based on business needs. Compensation : This pay scale represents a good faith estimate of the hourly wage range the company reasonably expects to pay upon hire for this position: $20-$24 per hour. A final offer amount will depend on factors such as prior relevant experience, skills, and location. Benefits : Comprehensive medical, dental, and vision coverage; 401(k) with company match; paid time off; life and disability insurance; employee assistance program; professional development opportunities; and additional benefits that support your overall wellbeing JOB SUMMARY: The Warranty Administrator supports CRST's warranty program by processing manufacturer warranty claims, reconciling vendor payments, and maintaining accurate documentation to support timely and accurate warranty dollar recovery. ESSENTIAL DUTIES AND RESPONSIBILITIES: Claims Submission and Accuracy: Submit claims to vendors following applicable vendor warranty processes, ensuring proper documentation and criteria are met, and review chargeback claims to determine cause and avoid unnecessary rejections Payment Reconciliation and Short-Pay Follow-Up: Process vendor payments for warranty repairs, reconcile with vendor statements, and follow up directly with vendors on short-paid amounts and the policy filing process Vendor and Shop Coordination: Contact outside vendors and internal shops to gather repair information needed to file claims, and arrange parts returns to manufacturers, supporting the parts department with scrap identification and disposal Recall and Trend Monitoring: Monitor warranty trends, identify component failures with potential for filing, and stay informed on factory recalls and campaigns to ensure accurate, timely claims processing Repair History and Data Trend Analysis: Review repair history to identify additional warranty claims, and use available reporting tools to identify trends in component data that may indicate warranty opportunities Labor Time Audit Support: Assist in developing a process to audit charged labor time at internal shop locations against recommended SRT times Audit Documentation: Maintain organized, audit-ready documentation for warranty claims to support Warranty Audits Accountability and Reliability: Maintain regular and reliable attendance while performing other duties as assigned to support team and business needs REQUIREMENTS: Education: High school diploma or equivalent required Experience: Experience in warranty claims processing, parts administration, or a related administrative/customer service role Core Skills: Strong attention to detail, organizational skills, and communication skills to accurately process claims and communicate professionally with vendors, shop personnel, and internal stakeholders Analytical and Technical Proficiency: Ability to review data and reports to identify trends supporting warranty dollar recovery, using standard office and reporting systems Physical Requirements: Work is performed in an office environment. Activities include sitting, standing, walking, lifting up to 20 pounds, using standard office equipment, and communicating with colleagues or customers. Reasonable accommodations may be provided. PREFERRED QUALIFICATIONS: Industry Experience: Experience within fleet maintenance, transportation, or dedicated trucking environments System Knowledge: Experience with warranty claims or parts management systems Why CRST? CRST is celebrating 70 years of grit, growth, and forward momentum — a legacy built on safety, integrity, and delivering on our commitments. Our maintenance team plays a critical role in ensuring our operations stay strong, compliant, and ready to serve customers nationwide. At CRST, you’ll make a direct impact on fleet performance and business results while working alongside leaders who value accountability and execution. Core Values Safety at the Core of All We Do Integrity in Every Decision and Action Commitment to the Success of Employees, Customers, Agents, Contractors, and Communities Equal Opportunity Employer : CRST The Transportation Solution, Inc. is an equal opportunity employer. The Company prohibits unlawful discrimination against any applicant or employee based on race (including hair texture and protective hairstyles), color, religion, creed, religious practices, sex (including pregnancy, childbirth, breastfeeding, reproductive health decision-making, sexual orientation, gender identity, gender expression, and related conditions), national origin, ancestry, age, disability, genetic information, military status, veteran status, marital status, or any other status protected by applicable federal, state, or local law.