Admin - Administrative Assistant

Join Helix Traffic Solutions – Traffic Control for a Safer Tomorrow About Helix Traffic Solutions We’re not just placing cones—we’re rethinking the way traffic moves. Helix Traffic Solutions is a national leader in traffic control, work zone safety, and roadway infrastructure services. Through a network of specialized operating companies across the U.S., Helix delivers reliable, high-impact solutions that protect lives, support construction projects, and keep communities moving safely. About Quail Construction Quail Construction is a proud member of the Helix Traffic Solutions network, serving roadways across Arizona and Nevada with professional traffic control, construction, and traffic management support services. Quail Construction delivers high-quality, safety-driven solutions for roadway projects, infrastructure work, and special events. With a strong focus on compliance, efficiency, and end-to-end execution, our experienced team is equipped to manage every aspect of traffic control and construction support—making Quail a trusted partner across the Southwest. Our services and capabilities include: Traffic control and traffic management services for work zones and special events Sales and rental of traffic control equipment to support safe, organized job sites A fleet of truck-mounted attenuator (TMA) trucks to protect crews in high-traffic environments Durable barricades for pedestrian and vehicle traffic control Specialized aviation solutions, including airport barricades and lighted X’s Message boards, temporary traffic signals, and concrete barrier walls As a true one-stop solution, Quail Construction provides the equipment, expertise, and manpower needed to keep traffic flowing safely while minimizing disruption and maximizing operational efficiency. Why Work with Helix & Quail Construction? We’re a people-first organization with a mission centered on public safety and service. When you join Quail Construction, you become part of a skilled regional team backed by the strength, stability, and growth opportunities of the Helix Traffic Solutions national network. You’ll find: A strong culture of safety, accountability, and teamwork Hands-on work that directly improves roadway and work zone safety Opportunities for training, advancement, and internal mobility The support of a national organization with strong regional expertise What to Expect Our work is fast-paced, hands-on, and essential. Every role at Quail Construction plays a vital part in keeping roadways and event sites across Arizona and Nevada safe, compliant, and efficiently managed. If you’re dependable, safety-focused, and looking for a career with purpose, we’d be proud to have you on our team. Administrative Assistant Quail Construction Position Overview Quail Construction is seeking a dependable and detail-oriented Administrative Assistant to support daily office operations and executive leadership. This role is essential to maintaining organization, compliance, and operational efficiency in a fast-paced construction environment. Key Responsibilities Answer and route incoming phone calls professionally Perform filing and maintain accurate electronic and physical records Assist with certified payroll reporting and documentation Support fleet management by updating maintenance records and reviewing fuel reports Complete Ad Hoc assignments as directed by the Vice President Maintain KPI data Perform other duties as assigned Qualifications High school diploma or equivalent 1–3 years of administrative experience Strong organizational and communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) Ability to handle confidential information with discretion Construction or operations experience preferred Bilingual in Spanish is preferred Our Values At Quail Construction, we value: Integrity – Doing the right thing, always Accountability – Taking ownership of our work and results Teamwork – Supporting one another to achieve shared goals Safety – Prioritizing the well-being of our employees and partners Continuous Improvement – Striving to learn, grow, and improve every day Benefits Package Competitive pay Medical, dental, and vision insurance Paid time off and holidays 401(k) retirement plan Opportunities for growth and professional development Supportive, team-oriented work environment Helix Traffic Solutions, LLC is an Equal Opportunity Affirmative Action Employer.