Executive Administrative Assistant

About the company

Nokia

Telecommunications · 10,001+ employees

What you'll do

• Provide high-level administrative and operational support to the VP of Manufacturing Operations
• Help enable the effectiveness of the broader manufacturing organization
• Serve as a trusted partner to leadership
• Coordinate across employees, functional teams, vendors, visitors, and other stakeholders
• Provide occasional onsite coverage and support at Fab 1 in Sunnyvale

What you need

• 10+ years of experience providing executive or senior-level administrative support, ideally within a technology, manufacturing, semiconductor, or similarly complex environment.
• Demonstrated experience supporting senior executives and working effectively with stakeholders at multiple levels of an organization.
• Exceptional organizational and time-management skills, with the ability to balance competing priorities and changing business needs.
• A proactive and anticipatory approach, with the judgment to identify issues, resolve problems independently, and escalate when appropriate.
• Excellent written and verbal communication skills, with the confidence and professionalism to interact effectively with senior leaders and a broad range of stakeholders.
• High attention to detail and a strong commitment to accuracy and follow-through.
• Demonstrated discretion when handling confidential or sensitive business and employee information.
• Experience coordinating complex calendars, meetings, travel, events, and expense administration.
• Strong proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, and SharePoint.
• The adaptability and composure to manage last-minute changes and urgent requests in a dynamic environment.
• A collaborative, service-oriented mindset and the ability to build trusted working relationships across teams and functions.
• Ability and willingness to work onsite in San Jose and provide occasional coverage at the Sunnyvale Fab 1 location.
• Experience within semiconductor, advanced manufacturing, engineering, or another high-technology environment.
• Experience supporting executives with globally distributed organizations and multiple time zones.
• Familiarity with Concur or similar travel and expense systems.
• Experience coordinating executive visits, employee events, site activities, vendors, and workplace logistics.
• Bachelor's degree or an equivalent combination of education and relevant professional experience.

Key skills

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