Office Administrator
Aprio
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- Location
- Topeka, KS
- Work style
- On-site
- Job type
- Full time
- Posted
- Oct 23
- 9 days ago
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Career path
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About the company
Aprio
Accounting · 1,001 to 5,000 employees
What you'll do
- Provide administrative support to the office, including calendar management and meeting coordination
- Maintain electronic and paper filing systems for client records and office documents
- Accurately input client information into relevant software and databases
- Organize and archive client files in accordance with established procedures
- Assist in preparing and processing tax-related documents and forms
- Conduct data management and project cleanup within applicable systems
- Support front desk and receptionist functions, including mail distribution, postage, and interoffice mail services
- Assist clients with inquiries and appointments, ensuring confidentiality and handling sensitive information with discretion
- Collaborate with tax professionals and support staff to facilitate efficient office operations
- Communicate client appointments and special instructions to tax preparers
- Undertake ad-hoc tasks and additional duties as assigned to support overall office objectives
What you need
- High school diploma or equivalent; additional education or certification in office administration is a plus
- Previous experience in a receptionist or administrative role preferred
- Proficiency in Microsoft Office Suite; familiarity with tax software is beneficial
- Excellent verbal and written communication and interpersonal skills
- Strong organizational skills with keen attention to detail
- Professional demeanor with client-centric approach
- Demonstrated ability to handle confidential information with discretion and integrity
- Effective time management skills with the ability to prioritize tasks and meet deadlines
- Knowledge of tax-related terminology is advantageous
Key skills
Strong organizational skillsSolutions-oriented mindsetExceptional service
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Job Summary
Aprio is seeking an Office Administrator to provide high-level administrative and client support for our local office. This role is a vital contributor to the smooth and efficient flow of daily operations, serving as a central point of contact for both clients and internal team members. You will bring strong organizational skills, a solutions-oriented mindset, and a commitment to exceptional service that reflects Aprio's values in every interaction. This is an opportunity to make a meaningful impact in a collaborative, fast-paced professional environment.