Production Coordinator

The Production Coordinator plays an important role in the successful day-to-day operations of their assigned show(s).The Production Coordinator plays an important role in the successful day-to-day operations of their assigned show(s). Job Duties: Support Production Manager with management of show costs by efficiently controlling expenses and preparing financial plans. Handle relationships with vendors; including vendor vetting, facilitating contract terms, and payment inquiries. Timely management of show expenses includes processing invoices, handling p-card transactions, ensuring proper expense coding, reviewing monthly actuals, and assisting with pacing reports. Tracks orders & deliveries according to deadlines. Responsible for maintaining purchasing logs for show. Liaise with finance on information and requirements to process payments. Build a budget for projects assigned by the Production Manager. Ensure proper legal documentation, including independent contractor agreements, appearance, location, and logo releases for in-studio and on-the-field services. Responsible for researching & coordinating the rental of equipment, locations, items, and any other show needs. Assist with the coordination of production requests such as booking cameras, catering, location, transportation, etc. Create and coordinate production calendars for remotes and special events. Create Support Central requests for all onboarding needs. Handle HR and Security requests for guests coming to Telemundo Center. Occasionally coordinate and assist with other entertainment shows/specials as needed. Tracks cost for travel on productions. Responds to and resolves problems or questions relating to production ensuring the most cost-effective solution; escalate issues to Production Manager as needed. Booking travel arrangements for talent and special guests as needed. Basic Requirements: Minimum of 2 years of experience in production, event coordinating, and office management. Bachelor's Degree or equivalent of experience and/or additional education. Must be fully fluent in English and Spanish (both written and verbal) Proficient in Microsoft 365 with particular emphasis and mastery of Excel Must possess excellent customer service skills and have a willingness to work as a team player. Desired Characteristics: Ability to work independently. Ability to work in a fast-paced environment and adjust to last-minute changes. Must be proactive and creative in seeking out solutions to challenges that arise with each project. A self-starter with excellent communication skills, organization, and a professional demeanor. Strive to finish any task assigned no matter how difficult the circumstance. Ability to work well under deadline pressure and be able to juggle many projects simultaneously. Excellent interpersonal skills and attention to detail. Must be proactive and creative. Additional Requirements: This position has been designated as a hybrid, generally contributing from the office a minimum of four days per week. Willingness to travel with short notice and on weekends. Willingness to work flexible hours including late and/or last-minute scheduling changes in a 24/7 production work environment. Must be willing to work in the greater Miami, Florida area. Must be 18 years or older. Must have a valid driver’s license. Must have unrestricted work authorization to work in the United States. Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program. As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.