Safety Administrative Assistant (Phoenix, AZ) - Austin Commercial

Austin Bridge & Road

Phoenix, AZOn-siteFull time

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Location: Phoenix, AZ
Work style: On-site
Job type: Full time
Posted: Oct 29; 12 days ago

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About the company

Austin Bridge & Road

Construction · 1,001 to 5,000 employees

Austin Industrial delivers premier maintenance, construction, and soft craft services to the nation’s leading producers of oil, gas & chemicals; energy; and manufactured goods. As a merit shop, employee-owned company that self-performs more than 95% of a typical project scope, we pride ourselves on helping our customers maximize their return on investment.

Maintenance: Austin considers every industrial maintenance contract to be a true team effort between us and the owner – prioritizing your bottom line as one of the most important measures of our success. Owners view us as a long-term partner in their plant maintenance operations. Austin’s maintenance division, supported by our powerful AIMS technology, can help reduce headcounts, control costs, increase productivity, and implement best practices.

Construction: Austin expertly performs major grassroots construction projects, brownfield expansions, plant modernizations, and small capital improvement projects. Our ability to self-perform up to 99% of a construction project’s scope enables us to deliver first-class safety and high quality results – on time and within budget. As a single-source contractor, we promise our customers schedule reliability, transparency in reporting, firm cost control, and exceptional outcome certainty.

Soft Crafts: Through Austin’s soft craft service programs, owners can reduce costs, streamline operations, and protect your assets in the critical project scopes of scaffolding, insulation, painting, and abatement services. We give our customers in the energy, manufacturing, refining, and chemical markets a strategic approach to the efficient management of their soft craft work. AIMS for Soft Crafts allows Austin to digitally track assets on site using QR or RFID tags, to create 3D scaffold designs, to quickly produce accurate material lists, and to monitor shipments and deliveries to the jobsite.

Austin Bridge & Road on LinkedIn

What you'll do

Provide administrative support to the safety team by coordinating daily operations, scheduling meetings, and managing travel arrangements.
Assist with document preparation, record maintenance, invoice processing, and time entry while working from the jobsite trailer.

What you need

A high school diploma or GED is required, with a college degree or certification considered a plus.
Candidates should have experience with the Microsoft Office Suite and strong communication and organizational skills.
Education: a high school diploma

Key skills

Administrative supportMicrosoft Office SuiteWord processingExcelData entryTime managementCommunication skillsRecord keepingSchedulingTravel coordinationReport preparationInvoice processingConfidentiality

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Perks

Medical insurance
Dental insurance
Life insurance
Disability insurance
401k plan
Employee stock ownership plan

See full description on company page, apply now

Read the full posting here

Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Austin Commercial is currently seeking a Safety Administrative Assistant for our Phoenix, AZ Division. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. Austin is 100% employee-owned, so every one of our employee-owners has a vested interest in our success. As a result, we consistently meet and exceed our customers’ expectations with our commitment to safety, service, and integrity. Join us today. We Own It! Responsibilities: * Provide administrative support to the Safety team, helping coordinate daily operations and department priorities * Schedule meetings, trainings, and team events, including room bookings, attendee communication, and catering * Arrange travel for department staff, including flights, hotels, car rentals, and detailed itineraries * Assist in preparing presentations, reports, and documents using Microsoft Office tools * Maintain organized records and department files for easy access and reference * Support internal communications and employee engagement initiatives * Help with invoice processing, time entry, and other routine administrative tasks * Serves in an “as needed” capacity as back-up to other departments * Helps in the preparation of reports, invoice processing and/or weekly time entry * This position is based in the jobsite trailer, working closely with both field and office personnel Requirements: * High school diploma or GED required; college degree and/or certification a plus * Construction Safety experience is preferred * Experience in the Microsoft Office Suite * Strong communication skills (verbal and written) * Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials * An aptitude for learning new software applications * Effective time management skills with the ability to work on multiple tasks concurrently * Ability to maintain confidentiality * Professional demeanor Benefits & Compensation We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned [https://www.austin-ind.com/our-company/100-employee-owned]. Austin Commercial is an Equal Opportunity Employer. See the “Know Your Rights” poster available in English [https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRights_10_20.pdf] and Spanish [https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRightsSp_10_20.pdf]. About Austin Commercial A leader in the commercial construction industry for more than 100 years, Austin Commercial delivers construction management services, and builds landmark projects such as aviation, healthcare, corporate/office, hospitality, higher education, sports/themed entertainment and semiconductor/fabrication plants. To learn more about us, visit https://www.austin-ind.com/what-we-do/commercial [https://www.austin-ind.com/what-we-do/commercial]. No Third-Party Inquiries Please This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement). Accessibility Note If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.