Team Coordinator

Description The Team Coordinator at SendCutSend plays a critical role in supporting daily operations, maintaining an organized and welcoming workplace, and helping create an exceptional employee experience. This position serves as a central point of coordination for office operations, employee engagement initiatives, company events, travel planning, and administrative support. The ideal candidate is proactive, highly organized, detail-oriented, and thrives in a fast-paced environment where priorities can shift quickly. Success in this role requires excellent communication skills, strong time management, and the ability to independently manage multiple responsibilities while maintaining a positive and service-oriented attitude. This role works closely with leadership, employees, vendors, and visitors to ensure the facility runs smoothly and team members feel supported every day. Why SendCutSend? SendCutSend is an on-demand manufacturing company specializing in custom sheet metal and CNC machining. We serve more than 150,000 engineers, fabricators, and businesses across the U.S. and Canada. We operate out of seven facilities located in Nevada, Kentucky, Texas, and Pennsylvania. Our business is built on reliability, accountability, quality, and constant improvement. Everyone here plays a real role in our success. We value people who are collaborative, innovative, and committed to detailed high-quality work. We’re scaling fast and building the future of manufacturing. If you’re excited to join the team and grow with us, we want to hear from you! What you’ll do Maintain clean, organized, and fully stocked employee spaces including kitchens, breakrooms, conference rooms, refreshment stations throughout the facility, and common areas Manage inventory and ordering of office snacks, beverages, kitchen supplies, uniforms, and other workplace essentials Coordinate daily catered lunches and work closely with micro market vendors to ensure food availability on non-catered days Greet visitors, answer and direct front door inquiries, and provide a welcoming first impression of SendCutSend Plan and coordinate employee celebrations, recognition activities, and company-wide gifting programs, including sourcing, budgeting, ordering, packaging, and distribution for birthdays, anniversaries, onboarding swag bags, holidays, appreciation gifts, and company milestones Support planning and execution of company events, team activities, meetings, and culture initiatives Coordinate and book employee travel arrangements, including flights, hotels, rental cars, transportation, and itineraries for employees across multiple company locations Serve as a point of contact for vendors, catering partners, and office service providers Assist with onboarding logistics for new hires, including workspace setup, supplies, and welcome coordination Manage company-wide uniform ordering, inventory, and distribution for employees across all facilities Support leadership and departments with administrative tasks, scheduling, and special projects as needed Monitor office supply levels and proactively resolve operational or organizational needs Maintain accurate records for orders, invoices, and event-related expenses Help foster a positive, organized, and team-oriented work environment Perform other related duties as assigned Minimum Qualifications High school diploma or equivalent required 1+ years of administrative, office coordination, hospitality, or customer service experience Strong organizational skills with the ability to manage multiple priorities simultaneously Excellent verbal and written communication skills Comfortable working independently with minimal supervision Proficiency with Google Workspace and/or Microsoft Office Strong attention to detail and follow-through Ability to maintain professionalism and confidentiality when handling sensitive information Reliable attendance and dependable work ethic Positive attitude with a team-first mindset Preferred Qualifications Experience supporting office operations in a manufacturing, warehouse, or fast-paced operational environment Experience coordinating events, employee engagement activities, or travel arrangements Vendor management or purchasing/order coordination experience Familiarity with budgeting, invoice tracking, or expense reconciliation Experience working with catering vendors or workplace hospitality services Essential Physical Requirements Ability to stand and walk for extended periods throughout the workday Ability to lift and carry up to 25 pounds occasionally Frequent bending, reaching, and stocking of supplies and refreshments Ability to move throughout the facility regularly to support operational needs Ability to operate standard office equipment including computers, phones, printers, and copiers Work Environment Fast-paced manufacturing and office environment Combination of administrative desk work and active movement throughout the facility Frequent interaction with employees, leadership, vendors, and visitors May require occasional schedule flexibility to support company events or special projects Collaborative, team-oriented culture focused on supporting employees and maintaining an exceptional workplace experience Schedule Monday-Friday