Accounting Assistant - Gies College of Business

Duties & ResponsibilitiesAccounting & Finance • Post financial information to journals, registers, and ledgers: enter, store, and retrieve data. • Reconcile discrepancies by tracing transactions, checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required. • Correct transaction documents, which require revision of other documents or entries as well as the original. • Prepares account statements and reports from a variety of financial sources. • Act as backup for processing payments and reimbursements: verify information for accuracy. Purchasing • Make purchases using various purchasing mechanisms ( PCard, TCard, IBuy, purchase orders); verify the accuracy of the chosen fund, the availability of funds, the appropriateness of transactions, and if the purchase conforms to University and funding agency policies and procedures. • Act as P-card/T-card holder and keep accurate Chrome River expense reporting. • Order and inventory supplies and track orders and payments Administrative • Serve as the first contact in the Business Administration reception area, assisting faculty, staff, students, and visitors to the department. • Process copying requests, assist with copier, and schedule and coordinate repairs as needed. • Monitor and receive deliveries. • Manage calendar for department head and associate heads. • Monitor departmental general email; respond to requests. • Maintain departmental digital and print boards. • Provide in-person support on the day of proseminars and events. • Provide administrative support for area initiatives as needed. • Primary on-site contact for F&S work orders. Serve as backup for Facilities and Services requests. • Assume additional appropriate related duties to enhance the mission of the unit.