Accounting Assistant - School of Information Sciences
University of Illinois System
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- Location
- Urbana, United States
- Job type
- Full time
- Posted
- Oct 18
- 2 days ago
Career path
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About the company
University of Illinois System
E-learning · 2 to 10 employees
What you'll do
- Process purchasing, payment, and reimbursement activity; review and reconcile financial reports and account activity.
- Support employees with financial procedures, resolve discrepancies, and maintain financial records.
Key skills
iBuyBannerEmbursePCardTCardCFOP
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Duties & ResponsibilitiesFinancial processing and procurement
• Process purchasing, payment, and reimbursement activity using relevant University systems, which may include iBuy, Banner, Emburse, PCard, TCard, purchase orders, vendor payment requests, journal vouchers, and related tools.
• Prepare or review requisitions, invoices, travel and miscellaneous reimbursement requests, payment documents, purchasing-card and travel-card transactions, and other financial records.
• Verify or assign appropriate accounting codes, including CFOP or other University chart-of-accounts elements.
• Track purchase commitments, payments, reimbursements, and other obligations using University systems and unit-maintained reports or spreadsheets.
• Coordinate with faculty, staff, vendors, and campus offices to resolve documentation, payment, vendor, coding, and purchasing issues.
• Maintain organized financial records and supporting documentation in accordance with University record-retention requirements.
Reconciliation, reporting, and budget support
• Review monthly financial reports, transaction detail, account balances, and financial documentation for accuracy, completeness, and compliance.
• Reconcile expenditures, revenues, outstanding obligations, deposits, reimbursements, and other account activity; identify, research, and resolve discrepancies.
Customer service and operational support
• Serve as a resource for iSchool employees on purchasing, reimbursements, travel, payment processing, financial documentation, and related business procedures.
• Communicate policy and process requirements clearly and professionally to individuals with varying levels of financial experience.
• Support cash/check handling, deposits, invoicing, accounts receivable, and other revenue-related processes in accordance with University policy, when assigned.
• Maintain confidentiality and exercise good judgment when working with financial, personnel, student, research, and other sensitive information.
Other
• Perform other related duties as assigned relevant to this position type to enhance the mission of the unit.