Campus Safety and Projects Administrative Assistant
Waubonsee Community College
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- Location
- Sugar Grove, United States
- Job type
- Full time
- Posted
- Oct 24
- 1 day ago
Career path
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About the company
Waubonsee Community College
2 to 10 employees
What you'll do
- Perform daily administrative support responsibilities as delegated
- Assist with reviewing, assigning, updating and completing work orders
- Maintain and update the room assignment database and office assignment name cards
- Coordinate and communicate office improvement projects
- Assist with collecting and archiving construction project close-out documents
- Coordinate meetings, prepare agendas and record minutes
- Generate and maintain reports, spreadsheets, documents and filing systems
- Assist with access controls programming and monitoring
What you need
- Ability to understand or learn building floorplans and evacuation maps
Key skills
Service DeskWindex Record (Teams)building floorplansevacuation mapsaccess controls programming
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Read the full posting here
The Campus Safety and Projects Administrative Assistant position
reports to the Campus Safety Project Manager. This position provides
administrative support services necessary to carry out campus safety and
operational service functions for the college.
Responsibilities
Perform daily administrative support responsibilities as delegated by the Campus Safety Project Manager.
Assist the Campus Safety Project Manager with reviewing, assigning, updating and ensuring successful completion of work orders through the Service Desk and Windex Record (Teams) systems.
Assist the Campus Safety Project Manager in maintaining and updating the room assignment database. Collaborate with the Project Specialist and Project Manager to coordinate and communicate office improvement projects. Maintain and update office assignment name cards to ensure accuracy.
Ability to understand or learn building floorplans and evacuation maps and contribute to their maintenance & accuracy.
Assists with material purchases from resource vendors through the Purchasing Supervisor.
Assist the Campus Safety Project Manager with collecting close-out documents from construction projects and make sure they have been correctly added to the digital construction document archive.
Assists the Campus Safety Project Manager by maintaining calendar events and schedule reminders.
Coordinates meetings including rooms and participants; prepares agendas and records minutes.
Facilitates correspondence to stakeholders and key parties by tracking communication and providing project updates promptly.
Generates, updates, and/or maintains reports, spreadsheets, documents, meeting summaries, and manages filing systems.
Answers telephone, takes messages and answers inquiries within assigned scope of responsibility.
Assist with access controls programming and monitoring, as needed.
Perform other duties as assigned to support the Campus Safety Project Manager.