Project Coordinator - RFP Team

About the company

WTW

Financial services · 10,001+ employees

What you'll do

• In partnership with the assigned Project Manager, supports the proposal development process and timelines, including kick-off meetings, content planning, role assignments, proposal outlines, proofreading and rehearsal prep.
• Supports the creation of strategic and competitive RFPs and pitches by aligning responses to client/prospect needs and industry demands.
• Helps with editing executive summaries and other copy for pitches and proposals as determined by the Project Manager or the leadership team.
• Supports the creation of new material based on Willis’ business initiatives, value proposition and client/prospect requests.
• Assists in proofing final drafts of RFPs/pitches, executive summaries and team biographies before submission to the client/prospect, ensuring WTW guidelines and standards are met/exceeded.
• Helps provide company and industry research in connection with the client/prospect participating in the RFP/pitch process to help with content strategy and customization.
• Ensures accurate and timely responses to requests from other corporate services (e.g., Compliance, Technology, Supplier Diversity).
• Helps with maintenance of the team’s content repositories and utilizes these databases to support the proposal process, leveraging templates and content for efficiency and consistency.
• Provides support for strategic and operational initiatives being introduced by the EDGE team leadership.

What you need

• Bachelor’s degree preferred in Communications, Marketing, Business, Finance, Liberal Arts, Sociology, Law, or a related field.
• 2–4 years of relevant experience.
• Proficiency in Microsoft Office Suite, with intermediate to advanced Excel skills.
• Strong analytical, troubleshooting, organizational, and planning skills, with excellent attention to detail.
• Excellent written, verbal, and presentation skills.
• Demonstrated ability to engage effectively with stakeholders, work independently, and manage competing priorities.
• Strong interpersonal and customer service skills.
• Effective time management, prioritization, and project management capabilities.
• Sound judgment and a commitment to continuous learning and professional growth.
• Demonstrated proficiency in using approved AI-enabled and digital tools to enhance productivity, workflow efficiency, knowledge sharing, and client outcomes.
• Ability to evaluate AI-generated outputs for accuracy, relevance, compliance, and business impact.
• Understanding of Responsible AI principles, including data privacy and information security.

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