Administrative Assistant - Beckman Institute for Advanced Science and Technology
University of Illinois System
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- Location
- Urbana, United States
- Job type
- Full time
- Posted
- Oct 13
- 7 days ago
Career path
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About the company
University of Illinois System
E-learning · 2 to 10 employees
What you'll do
- Manage leadership office operations and coordinate meetings, events, communications, strategic initiatives, and cross-functional projects.
- Support community engagement programs and maintain institutional records and documentation.
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Duties & ResponsibilitiesExecutive Leadership Support and Director's Office Operations
•Manage Director's Office and Associate Director’s operations, executive calendars, correspondence, priorities, and workflow.
•Prepare Director-led briefings, presentations, reports, agendas, and background materials; monitor decisions and follow-up actions.
•Coordinate Director and Associate Directors-led meetings, leadership retreats, reviews, symposiums, and institute-wide events, including logistics, documentation, and follow-up.
•Serve as a primary point of coordination among leadership, faculty, staff, advisory groups, campus partners, and external stakeholders.
Strategic Initiative Implementation and Organizational Coordination
•Coordinate implementation of Director-led strategic initiatives through project planning, milestone tracking, reporting, and performance monitoring.
•Facilitate working groups and task forces advancing institute priorities and provide continuity for cross-departmental initiatives.
Beckman Community Engagement and Organizational Development Programs
•Coordinate onboarding, mentoring, recognition, and community-building programs that strengthen collaboration and engagement throughout the Beckman member lifecycle.
•Monitor participation, assess outcomes, and prepare reports and recommendations to improve engagement initiatives.
Cross-Functional Leadership Initiative Support
•Coordinate operational activities and communication among Beckman administrative and research units to support institute-wide objectives.
•Support campus partnerships, external collaborations, and multi-stakeholder projects by coordinating activities, communications, and implementation efforts.
•Maintain institutional records, databases, implementation documentation, and organizational knowledge; assist in resolving barriers affecting major initiatives.