Grants and Contract Coordinator - College of ACES, Extension

Duties & ResponsibilitiesGrant Management • Collaborate with principal investigators and their fiscal support staff on the management of their funded projects, including the preparation of financial forecasts as necessary. Advise PIs on the management of personnel budgets and expenditures. • Complete regular review of funds to ensure integrity, accuracy, and allowability of transactions in accordance with project budgets, agreement terms, and University, Federal, and sponsor guidelines. Take appropriate action to move unallowable or questionable charges to an appropriate funding source. • Review and approve Emburse and iBuy purchases in accordance with project budgets. • Monitor and track the administration of sub-award agreements and payment processing on grant projects. Monitor and request anticipation accounts, no-cost extensions and re-budget requests and other contract extension modifications. • Track and verify cost share. • Serve as the UIE point of contact with campus and other university, state, and federal business offices and take responsible actions based upon this role. • Responsible for maintaining all data records necessary to comply with university, state and federal matching fund/cost share requirements. • Assure the administrative requirements associated with federal appropriations, cost sharing, matching funds, unit administered grants, contracts and cooperative agreements are attained. • Review financial transactions that include verification of the information, the availability of funds, allowable costs, and processing for application in the university accounting system. • Serve as the contact for SPA awards negotiators once a proposal has been awarded. Federal Smith-Lever Administration • Download, read and understand the Request for Applications (RFAs) for Smith-Lever, EFNEP and RREA. • Complete the application process in Grants.gov. • Email SPA to establish new Funds as awards come in. • Complete JVs to create the budgets for the new funds. • Monitor CFOPs for rogues and unallowable expenses. • Maintain SL JV documentation files in the share drive. • Create and send ACES annual Extension Allocations letters/budgets. • Submit annual SF425s in EZFedGrants. • Update and maintain all supporting documentation for Smith-Lever, EFNEP and RREA Funds in the share drive. Contracts • Assist staff in development of their contract for services budgets, by reviewing the complete project budget and determine which costs will be recovered. • Assist Contracts & Agreement Associate in determining revenue recovery methodology.• Assist Contracts & Agreement Associate to ensure all costs associated with a contract for services are charged to the self-supporting funds CFOP in a timely manner. • Assist staff in the development of program fee rates and updated fee rates for existing programs. Other • Comply with all Affirmative Action/Equal Opportunity policies and guidelines in all aspects of Extension work • Perform other duties that further the mission of University of Illinois Extension as assigned. • Use independent judgment to provide analysis and support to professional staff in grant preparation and management. Collect, maintain, and prepare data necessary for such analyses. • Independently compose correspondence to agencies, partners and other university units based upon knowledge of departmental programs and requirements associated with established financial and grant management procedures and policies. • Serve as a backup for the Grant Writer in pre-award functions, including working with PIs on budget preparation, entry into proposal submission systems, and submission to SPA.