Office Support Assistant - University of Illinois Extension
University of Illinois System
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- Location
- Hillsboro, United States
- Job type
- Full time
- Posted
- Oct 13
- 7 days ago
Career path
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About the company
University of Illinois System
E-learning · 2 to 10 employees
What you'll do
- Open and close unit offices, handle calls, walk-in clients, mail, and clerical support for staff and volunteer groups.
- Manage fiscal documents, postal systems, donations, and ordering office and educational supplies.
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Duties & ResponsibilitiesGeneral Office Duties
• Serve as primary staff to open and close the unit offices.
• Serve as first point of contact for the office by answering telephone calls and assisting walk in clients.
• Assist in gathering, opening, and distributing mail to staff.
• Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations.
• Maintain all county mailing and email lists.
• Assist volunteer groups with clerical needs as directed by staff.
Fiscal
• Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist.
• Replenishing funds in postage meter and manage postal systems.
• Solicit and handle donations including updating the database, preparing deposits, and generating receipts.
• Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices.
• Additional fiscal duties as requested by the County Director and Unit Office Support Specialist.
Misc• Other duties as assigned.• Comply
with all University of Illinois Extension Workforce Equity/Equal Opportunity
policies and guidelines in all aspects of Extension and Outreach work and
assist, as requested, with data collection for Equal Employment and reporting